Litigation Administrative Specialist

The Phoenix Group; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

The Phoenix Group Advisors seeks an experienced legal administrative professional to provide comprehensive support to attorneys in litigation matters. You will manage calendars, prepare documents, coordinate depositions, and ensure accurate billing and records management.

In this role you will liaise with clients and court personnel, handle travel arrangements, assist with trial preparation, and contribute to process improvements across practice areas.

Qualifications

• Bachelor's degree in related field; certifications preferred.
• 3+ years supporting attorneys in litigation/trial context.
• Strong legal document management and billing software skills.
• Experience coordinating court filings, depositions and trial logistics.
• Excellent organizational skills and deadline prioritization.
• Effective communicator with client relationship skills.
• Ability to adapt to new technology and project tools.

Responsibilities

• Maintain attorney calendars with court deadlines, meetings, and travel.
• Serve as primary contact for internal/external clients.
• Create, review, and finalize complex legal documents and forms.
• Coordinate litigation support: depositions, trial prep, exhibits, court filings.
• Assist with case document management and confidentiality.
• Handle billing tasks: time entries, expenses, prebill reviews, invoicing.
• Organize travel, meetings, and client events; prepare agendas.
• Support practice initiatives and cross-department projects.
• Collaborate with legal teams on data security and auditor responses.
• Provide backup operational support and process improvements.

Skills

Calendar management

Client communications

Legal document management

Billing software

Microsoft Office

Travel coordination

Project coordination

Education

Bachelor's degree in Business/Finance/Paralegal Studies

Tools

Aderant

3E

Adobe Acrobat Pro

DocuSign

Outlook

Salesforce/Clio

Job description

The Phoenix Group Advisors seeks an experienced legal administrative professional to provide comprehensive support to attorneys in litigation matters. You will manage calendars, prepare documents, coordinate depositions, and ensure accurate billing and records management.

In this role you will liaise with clients and court personnel, handle travel arrangements, assist with trial preparation, and contribute to process improvements across practice areas.