Litigation Administrative & Research Specialist

Raymond James; Saint Petersburg (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Raymond James, based in the United States, seeks an Administrative Assistant/Research Coordinator hybrid to support the legal department’s Litigation Group. You will handle secretarial tasks, pull case documents, draft legal pleadings, and coordinate schedules, meetings, and travel related to litigation matters.

Your responsibilities include managing correspondence, data management systems, and maintaining files while delivering proactive support to attorneys and regulatory teams.

Qualifications

• High School Diploma with a minimum of six (6) years of general administrative support experience required.
• Experience supporting legal or litigation functions is a plus.
• Ability to manage multiple tasks with changing priorities in a fast-paced environment.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.
• Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.
• Reviews and processes user requests for reproduction of client statements, confirmations, certificates, commission reports, checks and other documents as directed.
• Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.
• Assist with drafting and prepare legal documents, including petitions, motions, and interrogatories for the assigned functional area.
• Researches, gathers, and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.
• Provides and/or oversees support activities, including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments primarily related to assigned functional area.
• Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required primarily related to litigation matters.
• Establishes, updates, and maintains files, inventories and records and implements and maintains data management systems, as required.
• Maintains currency in modern office management methods and techniques.
• Performs other duties and responsibilities as assigned.

Skills

Administrative support

Research coordination

Scheduling

Communication

Documentation

Education

High School Diploma

Tools

Data management systems

Job description

Raymond James, based in the United States, seeks an Administrative Assistant/Research Coordinator hybrid to support the legal department’s Litigation Group. You will handle secretarial tasks, pull case documents, draft legal pleadings, and coordinate schedules, meetings, and travel related to litigation matters.

Your responsibilities include managing correspondence, data management systems, and maintaining files while delivering proactive support to attorneys and regulatory teams.