Litigation Admin & Research Coordinator

Raymond James; Town of Florida (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Hybrid work arrangement

Job summary

Raymond James is seeking an experienced administrative assistant and research coordinator to support the legal department's Litigation Group in a hybrid role. You will handle drafting, filing, and researching case documents, manage schedules, and coordinate meetings and travel related to litigation matters.

The position requires six years of general administrative support experience or an equivalent combination of education and training, with strong organizational and communication skills.

Qualifications

• High School Diploma with a minimum of six years of general administrative support experience required.
• OR an equivalent combination of experience, education and/or training approved by HR.

Responsibilities

• Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.
• Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.
• Reviews and processes user requests for reproduction of client statements, confirmations, certificates, commission reports, checks and other documents as directed.
• Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.
• Assist with drafting and prepare legal documents, including petitions, motions, and interrogatories for the assigned functional area.
• Researches, gathers, and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.
• Provides and/or oversees support activities, including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments primarily related to assigned functional area.
• Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required primarily related to litigation matters.
• Establishes, updates, and maintains files, inventories and records and implements and maintains data management systems, as required.

Skills

Administrative tasks

Editing correspondence

Researching information

Data gathering

Reports preparation

Scheduling

Meeting coordination

Data management systems

Litigation documents prep

Education

High School Diploma + 6 years admin exp

Equivalent HR-approved experience

Job description

Raymond James is seeking an experienced administrative assistant and research coordinator to support the legal department's Litigation Group in a hybrid role. You will handle drafting, filing, and researching case documents, manage schedules, and coordinate meetings and travel related to litigation matters.

The position requires six years of general administrative support experience or an equivalent combination of education and training, with strong organizational and communication skills.