Litigation Administrative Pro | Precise Case & Court Support

GBTS; New York (NY); On-site; USD 41,000 - 45,000; Full time

Job summary

Opensity is seeking a highly organized Litigation Administrator to support attorneys in a fast-paced law firm environment. This role handles case files, coordinates court filings, supports discovery and trial preparation, and ensures all litigation deadlines are met with precision.

The ideal candidate has 3+ years of litigation support experience, proficiency with MS Office and e-filing, and a commitment to confidentiality.

Qualifications

• 3+ years of litigation support, legal assistant, litigation administrator, or related legal experience required.
• Experience with state and federal court filing systems.
• Strong understanding of litigation procedures and legal terminology.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, document management systems, and legal software platforms.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple attorneys and cases.
• Demonstrated professionalism and discretion when handling confidential information.

Responsibilities

• Assist attorneys with case management from initial filing through final resolution.
• Maintain case calendars and monitor critical deadlines.
• Track court dates, filing deadlines, discovery schedules, and client communications.
• Organize and maintain electronic and physical case files.
• Ensure case records are accurate, current, and properly documented.
• Prepare, proofread, revise, and format legal documents including pleadings, motions, briefs, exhibits, and other materials.
• Manage all aspects of state and federal electronic filings (e-filing).
• Coordinate service of process and filing confirmations.
• Maintain filing records and court-related documentation.
• Assist with the preparation, organization, and management of discovery requests and responses.
• Gather, review, organize, and produce documents for discovery.
• Coordinate deposition scheduling and preparation of deposition materials.
• Maintain discovery databases and document repositories.
• Assist with trial preparation, including trial notebooks, witness files, exhibits, and presentation materials.
• Coordinate logistics for hearings, mediations, arbitrations, and trials.
• Prepare exhibit binders and supporting documentation for court proceedings.
• Ensure all trial materials are organized and readily accessible.
• Conduct basic legal research and assist with summarizing relevant case law, statutes, regulations, and court rules.
• Gather supporting information and documentation for motions and legal arguments.
• Manage attorney calendars, appointments, and schedules.
• Schedule client meetings, depositions, hearings, mediations, and court appearances.
• Coordinate with clients, attorneys, court personnel, vendors, and opposing counsel.
• Process incoming and outgoing correspondence.
• Perform general administrative duties and special projects as assigned.

Skills

Attention to detail

Organization

Communication

Discretion

Education

Paralegal Certificate

Associate's degree

Tools

Microsoft Office

Adobe Acrobat

Document management systems

Legal software

Job description

Opensity is seeking a highly organized Litigation Administrator to support attorneys in a fast-paced law firm environment. This role handles case files, coordinates court filings, supports discovery and trial preparation, and ensures all litigation deadlines are met with precision.

The ideal candidate has 3+ years of litigation support experience, proficiency with MS Office and e-filing, and a commitment to confidentiality.