Legal Assistant

Blackhawk Talent; San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Blackhawk Talent seeks a Litigation Legal Administrative Assistant with 7+ years of experience to support attorneys and paralegals in the Intellectual Property litigation practice at a Silicon Valley firm.

You will manage calendars, court filings, deadlines, and document preparation, and assist with e-filing and client communications in a fast-paced environment.

The role requires independence and proficiency in Word, Outlook, Excel, and PowerPoint.

Qualifications

• Minimum 7 years of litigation administrative assistant experience, with significant Federal Court experience.
• Familiarity with Intellectual Property and class action litigation.
• Proficiency in Word (formatting pleadings, TOC/TOA, redlining), Outlook, Excel and PowerPoint.
• Highly self-motivated with ability to work independently and manage workload for multiple attorneys.

Responsibilities

• Providing meticulous document formatting, proofreading, and editing of litigation documents for court filings (State and Federal).
• Managing attorney calendars, scheduling hearings, calculating court deadlines, and calendaring depositions and discovery deadlines.
• Organizing exhibits, documents, evidence, briefs, and binders for hearings, trials, and meetings.
• Handling e-filing in Bay Area State Courts, Federal Courts, and Appellate Courts.
• Supporting client communications, travel coordination, timekeeping, and invoice processing for assigned attorneys.

Skills

Litigation support

Court calendaring

Deadline management

Independent worker

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

DO NOT APPLY UNLESS YOU HAVE 7 YEARS OF LEGAL ADMINISTRATIVE EXPERIENCE.ALL OTHER APPLICANTS WILL NOT BE CONSIDERED

We are looking for a Litigation Legal Administrative Assistant with 7+ years of experience to provide essential administrative support to attorneys and paralegals within the Intellectual Property litigation practice group at a distinguished Silicon Valley law firm. You'll be a proactive partner to legal teams, ensuring compliance with court rules, managing case deadlines, and maintaining accuracy in document preparation.

What will you be doing?

• Providing meticulous document formatting, proofreading, and editing of litigation documents for court filings (State and Federal)
• Managing attorney calendars, scheduling hearings, calculating court deadlines, and calendaring depositions and discovery deadlines
• Organizing exhibits, documents, evidence, briefs, and binders for hearings, trials, and meetings
• Handling e-filing in Bay Area State Courts, Federal Courts, and Appellate Courts
• Supporting client communications, travel coordination, timekeeping, and invoice processing for assigned attorneys

Key Requirements

• Minimum 7 years of litigation administrative assistant experience, with significant Federal Court experience
• Strong knowledge of civil litigation calendaring, court filing, motions, discovery, and litigation documentation
• Familiarity with Intellectual Property and class action litigation
• Proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlining), Outlook, Excel, and PowerPoint
• Highly self-motivated with ability to work independently and manage workload for multiple attorneys