Litigation Administrative Assistant - Fast-Paced Firm

Traub Lieberman Straus & Shrewsberry LLP; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with matching

Paid time off

Disability insurance

Job summary

Traub Lieberman Straus & Shrewsberry LLP in White Plains, NY is seeking a Litigation Legal Administrative Assistant to support our dynamic litigation team. The ideal candidate will be proactive, highly organized, and capable of handling sensitive legal documents with precision.

This full-time role requires at least 3 years of litigation support experience, strong MS Office skills, and familiarity with iManage and Aderant.

Qualifications

• High school diploma or equivalent required; additional legal or administrative training preferred
• Minimum of 3 years of litigation support experience as a legal assistant or secretary
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Familiarity with legal software such as iManage, Aderant preferred
• Typing speed of 60–80 WPM with high accuracy

Responsibilities

• Prepare, edit, and format legal documents including pleadings, motions, discovery materials, memoranda, and correspondence with a high level of accuracy
• File documents electronically in state and federal courts (experience with New Jersey e-Courts required)
• Effectuate service of legal documents in accordance with court rules and deadlines
• Manage and maintain litigation calendars, tracking deadlines, hearings, and trial schedules
• Handle medical records management for litigation matters, including requesting and tracking records and billing, organizing, summarizing, and indexing records
• Coordinating with providers and third-party vendors; maintaining detailed logs of requests and follow-ups
• Proofread legal documents for formatting, grammar, and consistency
• Conflict checks and assist with new matter intake and file openings
• Maintain organized electronic files and case documentation
• Schedule hearings, depositions, mediations, IMEs/CMEs, and meetings
• Manage deadline tracking for court orders and case-related events
• Prepare and organize exhibits for motions, discovery, and trial
• Handle document distribution, copying, mailing, and electronic filing
• Provide general administrative support, including phone coverage and travel coordination
• Assist with firm events and other administrative tasks as needed

Skills

Litigation support

MS Office proficiency

Typing 60–80 WPM

Team-oriented

Education

High school diploma or equivalent

Tools

iManage

Aderant

Job description

Traub Lieberman Straus & Shrewsberry LLP in White Plains, NY is seeking a Litigation Legal Administrative Assistant to support our dynamic litigation team. The ideal candidate will be proactive, highly organized, and capable of handling sensitive legal documents with precision.

This full-time role requires at least 3 years of litigation support experience, strong MS Office skills, and familiarity with iManage and Aderant.