Legal Administrative Assistant

Offit Kurman Brand; New York (NY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work in NYC

Job summary

Offit Kurman is seeking a Legal Administrative Assistant to support our Commercial Litigation team in New York City. This hybrid role provides administrative and litigation support to multiple attorneys, helping manage deadlines, prepare legal documents, and deliver exceptional client service.

The ideal candidate has a litigation support background, strong organizational skills, and a proactive approach to anticipating attorney and client needs.

Qualifications

• Minimum 3 years of legal administrative support, with litigation experience preferred.
• Knowledge of NY litigation processes, filing requirements, and deadlines is a plus.
• Bachelor’s degree or equivalent experience required.
• Proficiency with Microsoft Office and document management tools.
• Strong grammar, proofreading, and formatting abilities.

Responsibilities

• Provide administrative support to multiple litigation attorneys, including calendars, meetings, court appearances, and deadlines.
• Draft, format, proofread, and finalize correspondence and pleadings under supervision.
• Prepare and file documents with courts and agencies, ensuring proper procedures.
• Organize electronic and paper client files, pleadings binders, and case materials.
• Assist with case management and trial prep, coordinating deadlines and documents.
• Coordinate new client and matter intake, ensuring documentation is complete.
• Communicate professionally with clients, court personnel, and internal teams.
• Conduct research as directed and stay current on court procedures.
• Process expense reports, credit card reconciliations, and reimbursements.
• Provide backup reception and confidential administrative support as needed.

Skills

Litigation support

Time management

Written communication

Proactive issue spotting

MS Office

Education

Bachelor's degree

Tools

Document management systems

Attorney time entry software

Outlook

Word

Excel

PowerPoint

Job description

Offit Kurman is seeking a Legal Administrative Assistant to support our Commercial Litigation team in New York City. This hybrid position provides administrative and litigation support to multiple attorneys, helping manage deadlines, prepare legal documents, and deliver exceptional client service.

The ideal candidate has a litigation support background, strong organizational skills, and a proactive approach to anticipating attorney and client needs.

Responsibilities

• Provide administrative support to multiple litigation attorneys, including managing calendars, scheduling meetings and court appearances, and tracking case deadlines.
• Draft, format, proofread, and finalize correspondence, pleadings, and other legal documents under attorney supervision.
• Prepare and file documents with courts and relevant agencies, ensuring compliance with applicable procedures and filing requirements.
• Organize and maintain electronic and paper client files, pleading binders, and case materials.
• Assist with case management and trial preparation, including organizing documents and coordinating deadlines.
• Coordinate new client and matter intake, ensuring required documentation is completed and submitted promptly.
• Communicate professionally with clients, court personnel, and internal teams.
• Conduct research as directed by attorneys and stay current on relevant court procedures.
• Process expense reports, credit card reconciliations, and reimbursement requests.
• Provide backup reception and administrative support as needed while maintaining strict confidentiality.

Qualifications

• At least 3 years of legal administrative support experience, including litigation experience, required; commercial litigation experience preferred.
• Familiarity with litigation processes, court filing requirements, and deadline management; experience supporting New York litigation matters preferred.
• Bachelor's degree or equivalent experience.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, along with document management systems and attorney time entry software.
• Strong document production, formatting, and proofreading skills, with excellent grammar and attention to detail.
• Ability to prioritize competing assignments, meet deadlines, and anticipate the needs of multiple attorneys.
• Excellent written and verbal communication skills and a commitment to responsive client service.
• Sound judgment, discretion, and the ability to work independently and collaboratively.
• Ability to work a hybrid schedule based in our New York City office.

Compensation is commensurate with experience.