Legal Administrative Assistant

Friedman Williams; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Friedman Williams in New York City is seeking an experienced Legal Administrative Assistant to support a busy Litigation practice. The role requires handling diverse administrative tasks, including pleadings, court filings, and complex calendar management.

Ideal candidates have 5+ years of legal administrative experience, strong NYSCEF/CM-ECF skills, excellent document prep, and a client-service mindset in a fast-paced environment.

Qualifications

• 5+ years of legal administrative experience.
• Hands-on experience with NYSCEF and CM/ECF.
• Excellent document preparation, proofreading, and editing skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple attorneys, priorities, and deadlines.
• Professional communication and strong client service skills.
• Proficiency with Microsoft Office and legal technology/document management systems.
• Complex commercial litigation experience is a plus.

Responsibilities

• Support a team of Litigation attorneys with day-to-day administrative needs.
• Prepare, format, proofread, and finalize pleadings, motions, discovery, correspondence, and court filings.
• Handle electronic filings through NYSCEF, CM/ECF, and other court systems.
• Manage attorney calendars and track critical litigation deadlines.
• Coordinate hearings, depositions, mediations, meetings, and conference calls.
• Maintain organized electronic and physical case files.
• Assist with trial preparation, exhibits, and case materials.
• Communicate with clients, courts, opposing counsel, vendors, and internal teams.
• Assist with new matter intake, conflicts, engagement documentation, and file opening.
• Handle expenses, invoices, and other administrative responsibilities.
• Work with confidential and sensitive information with professionalism and discretion.

Skills

Litigation support

NYSCEF/CM-ECF

Document proofreading/editing

Organization

Multi-attorney management

Client service

MS Office

Legal tech

Tools

NYSCEF

CM/ECF

Job description

Litigation Legal Administrative Assistant | NYC

Looking for the right litigation support professional!

A leading law firm is seeking an experienced Legal Administrative Assistant to support a busy Litigation practice in NYC.

If you’re someone who knows litigation, understands court deadlines, and can confidently support multiple attorneys, this could be a great opportunity to explore.

What You’ll Do:

• Support a team of Litigation attorneys with day-to-day administrative needs
• Prepare, format, proofread, and finalize pleadings, motions, discovery, correspondence, and court filings
• Handle electronic filings through NYSCEF, CM/ECF, and other court systems
• Manage attorney calendars and track critical litigation deadlines
• Coordinate hearings, depositions, mediations, meetings, and conference calls
• Maintain organized electronic and physical case files
• Assist with trial preparation, exhibits, and case materials
• Communicate with clients, courts, opposing counsel, vendors, and internal teams
• Assist with new matter intake, conflicts, engagement documentation, and file opening
• Handle expenses, invoices, and other administrative responsibilities
• Work with confidential and sensitive information with professionalism and discretion

What We’re Looking For:

• 5+ years of legal administrative experience
• Hands-on experience with NYSCEF and CM/ECF
• Excellent document preparation, proofreading, and editing skills
• Strong organizational skills and attention to detail
• Ability to manage multiple attorneys, priorities, and deadlines
• Professional communication and strong client service skills
• Proficiency with Microsoft Office and legal technology/document management systems
• Complex commercial litigation experience is a plus

This is an opportunity for a seasoned legal administrative professional who enjoys a fast-paced litigation environment and takes pride in being the person attorneys can rely on.