Litigation Administrative Assistant | Detail‑Oriented Pro

Wilson Elser; New York (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid time off

Job summary

Wilson Elser’s New York City office seeks a dynamic Legal Secretary to support our thriving litigation practice. The role offers an opportunity to become an integral part of a collaborative team in a fast-paced environment.

The position requires at least 3 years of litigation experience, strong organizational skills, and proficiency in Microsoft Office Suite. Knowledge of New York and New Jersey procedures is preferred; a Notary Public license is a plus.

Qualifications

• Minimum of 3 years litigation experience with familiarity in filing, e‑filing, and tables of authorities.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel).
• Excellent written and verbal communication; strong organizational abilities.

Responsibilities

• Prepare and format legal filings, including proofreading, redacting and organizing exhibits.
• Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures.
• Open and maintain new client matters, including document organization and electronic file management.
• Conduct research and retrieve court decisions from Westlaw.
• Prepare correspondence, including cover letters for billing statements.
• Input billing information into the firm’s billing software.
• Schedule and coordinate conferences, depositions, and maintain attorney calendars.
• Process and track third-party vendor invoices and collaborate with accounting.

Skills

Litigation experience

Microsoft Office proficiency

Notary Public License

Excellent communication

Organizational skills

Tools

Westlaw

Job description

Wilson Elser’s New York City office seeks a dynamic Legal Secretary to support our thriving litigation practice. The role offers an opportunity to become an integral part of a collaborative team in a fast-paced environment.

The position requires at least 3 years of litigation experience, strong organizational skills, and proficiency in Microsoft Office Suite. Knowledge of New York and New Jersey procedures is preferred; a Notary Public license is a plus.