Legal Secretary

Traub Lieberman Straus & Shrewsberry LLP; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with matching

Paid time off

Disability insurance

Job summary

Traub Lieberman Straus & Shrewsberry LLP in White Plains, NY is seeking a Litigation Legal Administrative Assistant to support our dynamic litigation team. The ideal candidate will be proactive, highly organized, and capable of handling sensitive legal documents with precision.

This full-time role requires at least 3 years of litigation support experience, strong MS Office skills, and familiarity with iManage and Aderant.

Qualifications

• High school diploma or equivalent required; additional legal or administrative training preferred
• Minimum of 3 years of litigation support experience as a legal assistant or secretary
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Familiarity with legal software such as iManage, Aderant preferred
• Typing speed of 60–80 WPM with high accuracy

Responsibilities

• Prepare, edit, and format legal documents including pleadings, motions, discovery materials, memoranda, and correspondence with a high level of accuracy
• File documents electronically in state and federal courts (experience with New Jersey e-Courts required)
• Effectuate service of legal documents in accordance with court rules and deadlines
• Manage and maintain litigation calendars, tracking deadlines, hearings, and trial schedules
• Handle medical records management for litigation matters, including requesting and tracking records and billing, organizing, summarizing, and indexing records
• Coordinating with providers and third-party vendors; maintaining detailed logs of requests and follow-ups
• Proofread legal documents for formatting, grammar, and consistency
• Conflict checks and assist with new matter intake and file openings
• Maintain organized electronic files and case documentation
• Schedule hearings, depositions, mediations, IMEs/CMEs, and meetings
• Manage deadline tracking for court orders and case-related events
• Prepare and organize exhibits for motions, discovery, and trial
• Handle document distribution, copying, mailing, and electronic filing
• Provide general administrative support, including phone coverage and travel coordination
• Assist with firm events and other administrative tasks as needed

Skills

Litigation support

MS Office proficiency

Typing 60–80 WPM

Team-oriented

Education

High school diploma or equivalent

Tools

iManage

Aderant

Job description

Legal Administrative Assistant (White Plains, NY)

Traub Lieberman is a nationally recognized law firm with over 90 attorneys across six offices. Built on a strong foundation of diverse practice areas and strategic growth, we offer more than just a job—we provide a place to build a dynamic and rewarding legal career.

Our firm fosters a client-focused environment that encourages collaboration, innovation, and professional growth. We are proud of our high-performing, supportive, and genuinely family-friendly culture.

Position Summary

Traub Lieberman is seeking a Litigation Legal Administrative Assistant to join our White Plains office. This role is essential to the success of our litigation team, providing high-quality administrative and legal support.

The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment. You should demonstrate strong organizational skills, accuracy, and a collaborative spirit, along with a positive, team-first attitude.

This is an excellent opportunity to grow within a supportive and dynamic team environment with access to ongoing training and development.

Key Responsibilities

• Prepare, edit, and format legal documents including pleadings, motions, discovery materials, memoranda, and correspondence with a high level of accuracy
• File documents electronically in state and federal courts (experience with New Jersey e-Courts required)
• Effectuate service of legal documents in accordance with court rules and deadlines
• Manage and maintain litigation calendars, tracking deadlines, hearings, and trial schedules
• Handle medical records management for litigation matters, including:
• Requesting and tracking records and billing
• Organizing, summarizing, and indexing records
• Coordinating with providers and third-party vendors
• Maintaining detailed logs of requests and follow-ups
• Proofread legal documents for formatting, grammar, and consistency
• Conduct conflict checks and assist with new matter intake and file openings
• Maintain organized electronic files and case documentation
• Schedule hearings, depositions, mediations, IMEs/CMEs, and meetings
• Manage deadline tracking for court orders and case-related events
• Prepare and organize exhibits for motions, discovery, and trial
• Handle document distribution, copying, mailing, and electronic filing
• Provide general administrative support, including phone coverage and travel coordination
• Assist with firm events and other administrative tasks as needed

Qualifications

• High school diploma or equivalent required; additional legal or administrative training preferred
• Minimum of 3 years of litigation support experience as a legal assistant or secretary
• Strong ability to prioritize, multitask, and meet tight deadlines
• Excellent organizational skills and strong attention to detail
• Proven problem-solving ability and sound judgment
• Ability to work well under pressure in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Familiarity with legal software such as iManage, Aderant preferred
• Experience with billing and case management systems a plus
• Typing speed of 60–80 WPM with high accuracy
• Professional, positive, and team-oriented demeanor

Compensation

The anticipated salary range for this position is $65,000 – $75,000, depending on experience and qualifications.

At Traub Lieberman, we invest in our team’s well-being and long-term success:

• Comprehensive Health Coverage: Medical, dental, and vision insurance
• Income Protection: Firm-paid life insurance, short- and long-term disability
• Retirement Support: 401(k) plan with Student Loan Matching Contribution Program
• Tax-Advantaged Accounts: FSAs and HSAs
• Paid Time Off: Generous vacation and holiday schedule
• Voluntary Benefits: Additional wellness and coverage options tailored to individual needs

At Traub Lieberman, your contributions matter. We cultivate a workplace where your growth is supported, your voice is heard, and your career can thrive. You will work alongside experienced attorneys who are invested in mentorship and hands-on development.

Equal Opportunity Employer

Traub Lieberman is committed to equal employment opportunity and fair hiring practices. We welcome applicants from all backgrounds regardless of race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, veteran status, or disability.