Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough LLP; Northern, San Diego (KY, CA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough LLP is seeking a Litigation Administrative Assistant to join our team in our San Diego office. You will support attorneys and paralegals on complex litigation matters, manage calendars, travel, and expense reports, and prepare legal documents with precision.

Responsibilities include e-filing, scheduling depositions, maintaining files, and assisting with billing and client invoices.

Qualifications

• At least four years of recent State and Federal litigation experience in a law firm.
• Proactive, self-starting professional with strong writing and communication skills.
• Proficiency with Microsoft Office Suite and related document systems.

Responsibilities

• Manage attorney calendars, travel, and expense reports.
• Prepare and finalize correspondence, pleadings, and other legal documents; perform e-filing.
• Schedule depositions, mediations, and client meetings; communicate with clients as needed.
• Assist with billing, time entries, and client invoices; maintain electronic files and conflicts checks.

Skills

Litigation experience (4+ yrs)

Strong writing & communication

MS Office proficiency

Calendar management

Tools

Document management systems

Docketing systems

Billing/time entry software

E-filing tools

Job description

Overview

Nelson Mullins, an Am Law 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our San Diego office. In this role, you’ll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.

A Day in the Life

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney’s caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

We Know You

We are looking for a skilled Litigation Administrative Assistant with at least four years of recent State and Federal litigation experience in a law firm environment. In this role, you’ll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you’ll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

At Nelson Mullins, we are dedicated totransparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/ Wage Range - $70,000 to $95,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.