Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough in San Diego seeks a Litigation Administrative Assistant to support attorneys and paralegals on complex commercial, civil, and defense matters. You will manage calendars, arrange travel, file expenses, and draft correspondence and pleadings.

The role requires at least four years of state and federal litigation support in a law firm, excellent written and verbal communication, and proficiency with Microsoft Office, document management, docketing, and billing

Qualifications

• Minimum four years of state and federal litigation experience in a law firm.
• Strong writing and communication skills; ability to interact with clients, attorneys, and colleagues.
• Proficiency with Microsoft Office; familiarity with document management, docketing, and billing/time entry systems.

Responsibilities

• Maintain attorney calendars, arrange travel, and process monthly expense reports.
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents; perform e-filing in various courts.
• Schedule depositions, mediations, and client meetings; communicate with clients as needed.

Skills

Litigation experience

Legal administrative support

Microsoft Office

Document management

Docketing systems

Tools

Document management systems

Billing/time entry software

Docketing software

Job description

Nelson Mullins, an Am Law 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our San Diego office. In this role, you’ll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney’s caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

We are looking for a skilled Litigation Administrative Assistant with at least four years of recent State and Federal litigation experience in a law firm environment. In this role, you’ll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you’ll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/ Wage Range - $70,000 to $95,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.