Litigation Admin Specialist - In-Office OC, Great Benefits

Snell-; Costa Mesa (CA); On-site; USD 52,348 - 64,747; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer is seeking a Litigation Legal Administrative Assistant in the Orange County office to provide high‑level administrative support to attorneys specializing in litigation. The role requires exceptional organizational skills, discretion, and experience in a legal environment.

Hours are Monday–Friday, 8:30 a.m.–5:00 p.m., in the office. The ideal candidate has 5+ years of experience, California court procedure knowledge, and proficiency in Microsoft Office and document management

Qualifications

• At least 5 years of experience as a legal administrative assistant or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Responsibilities

• Administrative Support: Manage and maintain attorneys’ schedules, including meetings, travel, and appointments; prepare and edit correspondence, reports, and presentations.
• Document Preparation: Draft, proofread, and finalize legal documents; file documents with courts and agencies; maintain case files.
• Communication: Liaise between clients, attorneys, and other parties; handle correspondence, emails, and faxes.
• Court and Filing Procedures: Prepare and ensure timely filing of legal documents; monitor deadlines and ensure compliance with rules.

Skills

Interpersonal skills

Organizational skills

Time management

Discretion

Teamwork

Tools

Microsoft Excel

Microsoft Word

OneNote

Outlook

Document management systems

Job description

Snell & Wilmer is seeking a Litigation Legal Administrative Assistant in the Orange County office to provide high‑level administrative support to attorneys specializing in litigation. The role requires exceptional organizational skills, discretion, and experience in a legal environment.

Hours are Monday–Friday, 8:30 a.m.–5:00 p.m., in the office. The ideal candidate has 5+ years of experience, California court procedure knowledge, and proficiency in Microsoft Office and document management