Litigation Legal Administrative Assistant

Snell-; Costa Mesa (CA); On-site; USD 52,348 - 64,747; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer is seeking a Litigation Legal Administrative Assistant in the Orange County office to provide high‑level administrative support to attorneys specializing in litigation. The role requires exceptional organizational skills, discretion, and experience in a legal environment.

Hours are Monday–Friday, 8:30 a.m.–5:00 p.m., in the office. The ideal candidate has 5+ years of experience, California court procedure knowledge, and proficiency in Microsoft Office and document management

Qualifications

• At least 5 years of experience as a legal administrative assistant or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Excellent proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Responsibilities

• Administrative Support: Manage and maintain attorneys’ schedules, including meetings, travel, and appointments; prepare and edit correspondence, reports, and presentations.
• Document Preparation: Draft, proofread, and finalize legal documents; file documents with courts and agencies; maintain case files.
• Communication: Liaise between clients, attorneys, and other parties; handle correspondence, emails, and faxes.
• Court and Filing Procedures: Prepare and ensure timely filing of legal documents; monitor deadlines and ensure compliance with rules.

Skills

Interpersonal skills

Organizational skills

Time management

Discretion

Teamwork

Tools

Microsoft Excel

Microsoft Word

OneNote

Outlook

Document management systems

Job description

Litigation Legal Administrative Assistant

Job Category: Administrative

Requisition Number: LITIG001867

• Posted : July 24, 2026
• Full-Time

Locations

Showing 1 location

Orange County
Orange County Office
600 Anton Blvd
Costa Mesa, CA 92626, USA

Orange County
Orange County Office
600 Anton Blvd
Costa Mesa, CA 92626, USA

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Litigation Legal Administrative Assistant Details:

Put your administrative and organizational skills to work at Snell & Wilmer, one of the largest and most prestigious law firms in the Western United States. We currently have an opening for Legal Administrative Assistant within the Litigation Practice Group in our Orange County office.

Litigation Legal Administration Assistant provides high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

The hours areMonday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:

• Administrative Support:
  • Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
  • Manage calendars and schedule meetings, depositions, and court appearances.
  • Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.
• Document Preparation:
  • Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
  • Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
  • Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.
• Communication:
  • Serve as a liaison between clients, attorneys, and other parties involved in litigation.
  • Handle incoming and outgoing correspondence, including phone calls, emails, and faxes.
  • Prepare and distribute correspondence, memoranda, and reports.
• Court and Filing Procedures:
  • Prepare and ensure timely filing of legal documents with the court.
  • Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

• At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of California court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

The pay range for this position is $38.00 to $47.00 per hour depending on years of experience.

Snell & Wilmer offers a competitive performance-based compensation and agenerousbenefits package starting on your first day.The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.Snell & Wilmer values the principles ofDiversity, Inclusion, and Belonging .

Snell & Wilmer is an Equal Employment Opportunity employer.

Qualifications

Skills

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.