Litigation Admin & Documentation Specialist

Nossaman; New York (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

Nossaman seeks a highly organized Legal Administrative Assistant to support a growing litigation practice in our New York City office. The role is on-site 4–5 days per week and reports to the Legal Support Services Supervisor.

The hourly range is $25.65–$30.77, with expected annual compensation between $50,000 and $60,000 depending on qualifications and experience. Key responsibilities include drafting and revising legal documents, managing electronic matter files, coordinating calendars, and

Qualifications

• Bachelor's degree required
• 1–3 years professional office experience preferred
• Prior law firm experience is a plus but not required
• Excellent grammar, proofreading and written communication skills
• Strong organizational skills and attention to detail
• Advanced Microsoft Word skills and proficiency in Microsoft Office applications
• Ability to manage multiple priorities and deadlines
• Strong work ethic, reliability and commitment to professionalism
• Demonstrated ability to learn new systems and processes quickly

Responsibilities

• Provide administrative and litigation support to attorneys
• Prepare, revise, proofread and format legal documents, correspondence and pleadings
• Manage electronic files and document organization within the firm's document management systems
• Assist with client matter intake and file setup
• Coordinate attorney calendars and deadlines
• Prepare and organize PDF exhibits, including page management and bookmarking
• Maintain accurate matter records and assist with billing-related administrative tasks
• Review documents carefully for formatting, grammar, consistency and completeness
• Develop familiarity with active matters and take a proactive approach to supporting attorneys and advancing work efficiently
• Assist with special projects and additional assignments as needed, including litigation-related tasks

Skills

Highly organized

Detail-oriented

Proofreading

Written communication

Education

Bachelor's degree

Tools

Word

Microsoft Office

Job description

Nossaman seeks a highly organized Legal Administrative Assistant to support a growing litigation practice in our New York City office. The role is on-site 4–5 days per week and reports to the Legal Support Services Supervisor.

The hourly range is $25.65–$30.77, with expected annual compensation between $50,000 and $60,000 depending on qualifications and experience. Key responsibilities include drafting and revising legal documents, managing electronic matter files, coordinating calendars, and