Litigation Admin Assistant — E-Filing & TOC/TOA Expert

Greenbaum Rowe Smith & Davis, LLP; Red Bank (NJ); On-site; USD 70,000 - 73,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Greenbaum Law in Red Bank, New Jersey is seeking an experienced Litigation Administrative Assistant to support civil litigation matters across commercial, construction, real estate, and redevelopment.

The role requires hands-on experience with NJ/NY state e-filing and federal CM/ECF, strong drafting and TOC/TOA skills, and the ability to manage deadlines and confidential information. This full-time, on-site position offers a base salary of $70,000–$73,000 with a competitive benefits package.

Qualifications

• High school diploma or equivalent; legal admin training preferred.
• 3+ years of litigation admin or legal assistant experience in a New Jersey law firm.
• Notary Public commission preferred, or eligible to obtain one.
• Background screening required.

Responsibilities

• Draft, format, proofread, and revise pleadings, motions, briefs, certifications, subpoenas, discovery documents, lien filings, and legal correspondence.
• Independently prepare accurate, complex Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Manage electronic filing and service through New Jersey eCourts, NYSCEF, and CM/ECF systems.
• Ensure compliance with applicable court rules, filing procedures, formatting requirements, and deadlines.
• Prepare materials for depositions, mediations, arbitrations, hearings, and trials, including exhibits and trial binders.
• Organize, index, and track discovery materials and document productions.
• Coordinate depositions, client meetings, site inspections, mediations, and court appearances.
• Maintain case files, attorney calendars, docket deadlines, and litigation schedules.
• Open new matters, initiate conflict checks, prepare intake documentation, and draft retainer letters as directed.
• Manage incoming calls and inquiries, relay messages, and communicate professionally with clients, opposing counsel, court personnel, and vendors.
• Maintain confidentiality and adhere to professional standards.
• Open, maintain, and close client files; assist with billing, timekeeping, and expense reimbursements.

Skills

Litigation procedures

Proofreading

Written and verbal communication

Time management

Discretion / confidentiality

Independent work

Collaboration with attorneys

Education

High school diploma

Legal administrative training

Tools

Microsoft Word

Outlook

NJ eCourts e-filing

NYSCEF

CM/ECF

AIA software knowledge

Job description

Greenbaum Law in Red Bank, New Jersey is seeking an experienced Litigation Administrative Assistant to support civil litigation matters across commercial, construction, real estate, and redevelopment.

The role requires hands-on experience with NJ/NY state e-filing and federal CM/ECF, strong drafting and TOC/TOA skills, and the ability to manage deadlines and confidential information. This full-time, on-site position offers a base salary of $70,000–$73,000 with a competitive benefits package.