Litigation Administrative Specialist—E-Filing & Docs

Greenbaum-Rowe-Smith-&-Davis,-LL; Red Bank (NJ); On-site; USD 70,000 - 73,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Greenbaum Law's Red Bank, NJ office seeks an experienced Litigation Administrative Assistant to support civil litigation across commercial, construction, real estate and redevelopment matters. The role requires hands-on NJ/NY e-filing experience and federal CM/ECF familiarity.

Key duties include drafting and formatting pleadings, TOCs and TOAs, managing court filings, depositions, and calendars; maintaining strict confidentiality and professional standards in a fast-paced firm environment.

Qualifications

• Strong knowledge of legal terminology, litigation procedures, and document preparation.
• Excellent proofreading, written and verbal communication, organizational, and time-management skills.
• Ability to work independently, exercise sound judgment, and collaborate effectively.
• Demonstrated professionalism, discretion, attention to detail, and commitment to confidentiality.

Responsibilities

• Draft, format, proofread, and revise pleadings, motions, briefs, certifications, subpoenas, discovery documents, lien filings, and legal correspondence.
• Independently prepare accurate TOCs and TOAs.
• Manage electronic filing and service through NJ eCourts, NYSCEF, and CM/ECF.
• Ensure compliance with court rules, filing procedures, formatting, and deadlines.
• Prepare materials for depositions, mediations, arbitrations, hearings, and trials.
• Organize, index, and track discovery materials and document productions.
• Coordinate depositions, client meetings, site inspections, mediations, and court appearances.
• Maintain case files, attorney calendars, docket deadlines, and litigation schedules.

Skills

Legal terminology

Litigation procedures

Proofreading

Time management

Client communication

Education

High school diploma

Legal administrative training

Tools

Microsoft Word

Outlook

CM/ECF

NYSCEF

eCourts

Billing systems

Timekeeping

Job description

Greenbaum Law's Red Bank, NJ office seeks an experienced Litigation Administrative Assistant to support civil litigation across commercial, construction, real estate and redevelopment matters. The role requires hands-on NJ/NY e-filing experience and federal CM/ECF familiarity.

Key duties include drafting and formatting pleadings, TOCs and TOAs, managing court filings, depositions, and calendars; maintaining strict confidentiality and professional standards in a fast-paced firm environment.