Legal Administrative Assistant (Litigation) - ATX

LHH US; Texas; Hybrid; USD 70,000 - 78,000; Full time

Benefits offered by this job

PTO 16 days

Sick days 8

Holidays 11 + floating

Medical insurance

Life & disability insurance

401(k) eligibility

Discretionary bonus

Job summary

LHH US in Austin, TX is seeking an experienced Legal Administrative Assistant to support attorneys in Litigation and Environmental practice areas. The role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support.

Hybrid schedule (2–3 days in office per week) with a 37.5-hour workweek. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while

Qualifications

• Minimum 3 years of administrative assistant experience.
• Prior experience in a law firm or corporate legal department required.
• Litigation experience required.
• Environmental or administrative law experience strongly preferred.
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
• Experience with document management systems; Adobe Acrobat preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently, exercise sound judgment, and proactively anticipate attorney needs.
• Excellent written and verbal communication skills.
• Professional, collaborative, and client-service-oriented approach.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Provide administrative and litigation support to multiple attorneys and legal professionals.
• Manage calendars, schedule meetings, coordinate conference rooms, and arrange travel logistics.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Maintain, organize, and manage electronic and physical client files.
• Process conflict checks, new client matters, and file management requests.
• Enter attorney time, process expense reimbursements, and submit check requests.
• Assist with billing activities, including pre-bill review, invoice preparation, and coordination with accounting.
• Draft, edit, proofread, format, and manage legal documents and correspondence.
• Perform document comparisons, cross-referencing, and transcription of dictation.
• Support attorneys with legal research, filings, and case-related administrative tasks.
• Track CLE requirements and maintain attorney records.
• Provide outstanding client service while maintaining strict confidentiality.
• Assist with special projects, events, and cross-functional initiatives as needed.

Skills

Litigation experience

Administrative support

Microsoft Office Suite

Confidentiality handling

Client service

Education

Some college preferred

Tools

Adobe Acrobat

Document management systems

Job description

Job Description

Legal Administrative Assistant (Litigation) Austin, TX | Hybrid Schedule (2-3 Days In Office Per Week)

Position Summary

A respected and growing law firm is seeking an experienced Legal Administrative Assistant to support attorneys in its Litigation and Environmental practice areas. This role provides high-level administrative and legal support, including document preparation, calendaring, billing coordination, client communications, and litigation support. The ideal candidate is highly organized, detail-oriented, adaptable in a fast-paced environment, and able to exercise sound judgment while managing multiple priorities.

Compensation & Benefits

• Salary: $70,200 - $78,000 annually, depending on experience
• Non-exempt position based on a 37.5-hour workweek
• Eligible for overtime pay after 37.5 hours worked per week
• Hybrid schedule: 2-3 days per week in the office
• 16 days PTO accrued annually
• 8 paid sick days per year
• 11 paid holidays plus 1 floating holiday annually
• Comprehensive medical, dental, and vision insurance
• Life and disability insurance
• 401(k) eligibility after one year of employment
• Eligible for an annual discretionary bonus based on firm and individual performance

Primary Responsibilities

• Provide administrative and litigation support to multiple attorneys and legal professionals
• Manage calendars, schedule meetings, coordinate conference rooms, and arrange travel logistics
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence
• Maintain, organize, and manage electronic and physical client files
• Process conflict checks, new client matters, and file management requests
• Enter attorney time, process expense reimbursements, and submit check requests
• Assist with billing activities, including pre-bill review, invoice preparation, and coordination with accounting
• Draft, edit, proofread, format, and manage legal documents and correspondence
• Perform document comparisons, cross-referencing, and transcription of dictation
• Support attorneys with legal research, filings, and case-related administrative tasks
• Track CLE requirements and maintain attorney records
• Provide outstanding client service while maintaining strict confidentiality
• Assist with special projects, events, and cross-functional initiatives as needed

Qualifications

• Some college preferred, but not required

Experience, Skills & Competencies

• Minimum 3 years of administrative assistant experience
• Prior experience in a law firm or corporate legal department required
• Litigation experience required
• Environmental or administrative law experience strongly preferred
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems; Adobe Acrobat preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Ability to work independently, exercise sound judgment, and proactively anticipate attorney needs
• Excellent written and verbal communication skills
• Professional, collaborative, and client-service-oriented approach
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Pay Details: $70,200.00 to $78,000.00 per year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.