Listing Coordinator

Hill Spooner & Elliott Real Estate; Tallahassee (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Hill Spooner & Elliott Real Estate is seeking a detail-oriented Listing Coordinator for its Tallahassee, FL office. This full-time, on-site role supports the listing process from intake to market, coordinating property data, scheduling photography and staging, and entering information into MLS and internal systems.

You will create and manage marketing materials including brochures, flyers, social media content, email campaigns, and website updates while ensuring brand consistency and clear

Qualifications

• Strong communication and professional writing for client-facing interactions.
• Sales support experience and familiarity with listing cycles.
• Excellent organizational and project management abilities.
• Proficiency with common office and marketing tools; Canva and MLS knowledge are a plus.

Responsibilities

• Coordinate all aspects of new and active property listings from start to finish.
• Gather property information, schedule photography and staging, and prepare listing documents.
• Enter data into MLS and internal systems; maintain brand consistency.
• Create and manage marketing materials: brochures, flyers, social posts, emails, and website updates.
• Support agents with listing updates, manage timelines, organize open houses and client events.

Skills

Strong communication

Sales support

Project management

Marketing copy

Brand consistency

Detail oriented

Client interaction

Office productivity

Tools

Microsoft Office

Google Workspace

Canva

MLS systems

Job description

Hill Spooner & Elliott Real Estate is a highly experienced real estate team led by business partners Hettie Spooner and Lindsay Elliott. With more than 45 years of combined experience, the firm has earned a reputation as a top-producing team, consistently ranking among the top 1% in annual sales. Known for delivering knowledgeable, detail-oriented, and highly personalized service, Hill Spooner & Elliott is committed to creating exceptional experiences for every client, regardless of transaction size.

The team prides itself on building strong, supportive relationships and guiding clients through some of life’s biggest transitions, including relocations, growing families, and changing life circumstances. Through every step of the buying and selling process, Hill Spooner & Elliott is dedicated to keeping clients informed, confident, and supported.

Role Description

The Listing Coordinator is a full-time, on-site position based in Tallahassee, Florida. This role plays a key part in supporting the listing process from start to finish and requires an organized, detail-oriented individual who thrives in a fast-paced environment.

Responsibilities include coordinating all aspects of new and active property listings, gathering property information, scheduling photography and staging, preparing listing documentation, and entering information into MLS and internal systems. The Listing Coordinator will also assist with creating and managing marketing materials including brochures, flyers, social media content, email campaigns, and website updates to promote both listings and the Hill Spooner & Elliott brand.

Additional day-to-day responsibilities include supporting agents with listing updates, managing important timelines and deadlines, organizing open houses and client events, maintaining brand consistency across marketing channels, and communicating effectively with clients, vendors, and team members.

As this is a collaborative, in-office position with a strong focus on local market knowledge and team support, candidates should be established in or planning to make Tallahassee their long-term home.

Qualifications

• Strong communication and writing skills, including professional email correspondence, client-facing communication, and marketing copy creation.
• Demonstrated sales support experience, including assisting sales teams, understanding listing cycles, and contributing to lead generation and follow-up efforts.
• Strong project management abilities with experience coordinating timelines, managing multiple projects simultaneously, and seeing tasks through completion.
• Proficiency with common office and marketing platforms, including Microsoft Office or Google Workspace, social media platforms, and design tools such as Canva or similar software.
• Excellent organizational skills, strong attention to detail, and the ability to prioritize multiple responsibilities in a fast-paced environment.
• Comfortable working in a collaborative, on-site environment and interacting professionally with agents, clients, and vendors.
• Prior experience in real estate, marketing, or a related field is preferred. Familiarity with MLS systems and real estate workflows is a plus.