Limited Submissions Specialist
Texas A&M University System
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Benefits offered by this job
Job summary
Texas A&M University is seeking a Limited Submissions Specialist in College Station to administer the university’s limited submission and internal funding programs. You will coordinate review processes, communicate funding opportunities, and maintain program websites and databases, engaging stakeholders throughout proposal development.
The ideal candidate has five+ years in program-related work, including grant submissions, and can build relationships across diverse teams while prioritizing
Qualifications
- Bachelor’s degree or equivalent combination of education and experience.
- Four years of program related experience including grant submission experience.
- Ability to cultivate and maintain professional relationships with diverse backgrounds.
- Ability to work in a team, seek information independently, and prioritize duties.
Responsibilities
- Coordinates the Limited Submission Program for the university and serves as liaison for restricted submissions.
- Implements plans and coordinates logistical support for the program.
- Analyzes requirements and communicates opportunities to campus.
- Maintains website, databases, and weekly newsletter visibility.
Skills
Education
Tools
Job description
Job Title
Limited Submissions Specialist
Agency
Texas A&M University
Department
Research Development Services
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Research Development Services (RDS) is a unit within Texas A&M University's Division of Research dedicated to advancing research capacity and competitiveness across the university. We partner with faculty, researchers, and stakeholders to support strategic research initiatives, secure external funding, and develop high-impact proposals. Through collaborative expertise, professional development, proposal support, and innovative research services, we help transform ideas into successful research programs that advance scholarship, innovation, and discovery.
Research Development Services is seeking a Limited Submission Specialist who will assist in administering the university's limited submission and internal funding programs, coordinate proposal review and selection processes, communicate funding opportunities to the campus community, maintain program websites and databases, and provide outreach and support to stakeholders throughout the proposal development process. The preferred candidate will have five or more years of program-related experience, including grant submission experience, along with the ability to cultivate and maintain professional relationships with individuals from varying backgrounds, work collaboratively as part of a team, independently seek information, and effectively prioritize competing responsibilities.
Salary : Compensation will be commensurate to the selected hire’s experience.
A cover letter and resume are strongly recommended.
- Bachelor’s degree or equivalent combination of education and experience.
- Four years of program related experience including grant submission experience.
- Five years of program related experience, which includes grant submission experience.
- Ability to cultivate and maintain professional working relationships with people of all backgrounds.
- Ability to work in and contribute to a team, to seek information independently, and to prioritize duties.
- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, and database applications.
- Excellent verbal and written communication skills.
- Strong interpersonal, organizational, and customer service skills.
- Maintains attention to detail and utilizes sound judgment.
- Coordinates the Limited Submission Program for Texas A&M University and serves as the Liaison to agencies and other System members on proposal submissions for programs that limit the number of proposals from an institution.
- Implements plans and coordinates logistical and administrative support for the Limited Submission Program.
- Analyzes requirements for the Limited Submission Program.
- Identifies limited submission opportunities, prepares and distributes the announcements to the University community, collects letters of intent and preproposals, implements the review and selection process.
- Shares messaging with appropriate stakeholder groups and reviews for accuracy.
- Confers with staff on program issues and recommends solutions.
- Provides outreach to limited submission awardees about proposal development support available on campus and matches them with appropriate support offices.
- Manages the Limited Submission email inbox and answers questions.
- Updates the Limited Submission Website, InfoReady, and internal databases.
- Maintains limited submissions webpage and prepares and issues the weekly newsletter.
- Interprets sponsor policies, rules, and regulations, and ensures they are followed.
- Recommends changes to internal Standard Operating Procedures to improve efficiency of the program.
- Interprets TAMUS policy governing the allocation of internal proposal submission seats and seeks approval for policy exceptions.
- Participates in workshops, conferences, and research to enhance job skills.
- Supports a personal professional development plan to sustain and evolve proficiency in digital learning environment practices.
- Helps maintain the integrity of data used to develop metrics and reports.
- Helps create presentation materials that communicate progress on program activities.
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
- Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, (https://www.tamus.edu/benefits/prescriptions-express-scripts/) dental, (https://www.tamus.edu/benefits/dental/) vision, (https://www.tamus.edu/benefits/vision-insurance/) life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts (https://www.tamus.edu/benefits/flexible-spending-accounts/) , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
- 12-15 days (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1793/University-Holiday-Calendar) of annual paid holidays
- Up to eight hours of paid sick leave (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1794/Sick-Leave) and at least eight hours of paid vacation (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1757/Vacation) each month
- Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
- Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
- Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee
- Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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