Limited Submissions Specialist

Texas A&M University System; College Station (TX); On-site; USD 52,000 - 80,000; Full time

Job summary

Texas A&M University is seeking a Limited Submissions Specialist within Research Development Services (RDS) in College Station, TX. This role manages the university's limited submission and internal funding programs, coordinating reviews, and communicating funding opportunities across campus.

A strong candidate will bring five or more years in program-related work with grant submission experience and excellent communication skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four years of program-related experience including grant submission experience.
• Five years of program related experience, which includes grant submission experience.
• Excellent verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Coordinate the Limited Submission Program for Texas A&M University and serve as the liaison to agencies and other System members on proposals from programs that limit the number of proposals from an institution.
• Implement plans and coordinate logistical and administrative support for the Limited Submission Program.
• Analyze requirements for the Limited Submission Program.
• Identify limited submission opportunities, prepare and distribute announcements, collect letters of intent and preproposals, implement the review and selection process.
• Maintain Limited Submission Website, InfoReady, and internal databases; prepare weekly newsletter.

Skills

Grant submission

Communication

Team collaboration

Multitasking

Education

Bachelor's degree or equivalent

Job description

Job Title

Limited Submissions Specialist

Agency

Texas A&M University

Department

Research Development Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Research Development Services (RDS) is a unit within Texas A&M University's Division of Research dedicated to advancing research capacity and competitiveness across the university. We partner with faculty, researchers, and stakeholders to support strategic research initiatives, secure external funding, and develop high-impact proposals. Through collaborative expertise, professional development, proposal support, and innovative research services, we help transform ideas into successful research programs that advance scholarship, innovation, and discovery.

What We Want

Research Development Services is seeking a Limited Submission Specialist who will assist in administering the university's limited submission and internal funding programs, coordinate proposal review and selection processes, communicate funding opportunities to the campus community, maintain program websites and databases, and provide outreach and support to stakeholders throughout the proposal development process. The preferred candidate will have five or more years of program-related experience, including grant submission experience, along with the ability to cultivate and maintain professional relationships with individuals from varying backgrounds, work collaboratively as part of a team, independently seek information, and effectively prioritize competing responsibilities.

What You Need to Know

Salary : Compensation will be commensurate to the selected hire's experience.

A cover letter and resume are strongly recommended.

Qualifications

• Required Education and Experience: Bachelor's degree or equivalent combination of education and experience.
• Four years of program related experience including grant submission experience.
• Preferred Qualifications: Five years of program related experience, which includes grant submission experience.
• Ability to cultivate and maintain professional working relationships with people of all backgrounds.
• Ability to work in and contribute to a team, to seek information independently, and to prioritize duties.
• Knowledge, Skills, and Abilities: Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and customer service skills.
• Maintains attention to detail and utilizes sound judgment.

Essential Duties/Tasks

Program Development and Coordination

• Coordinates the Limited Submission Program for Texas A&M University and serves as the Liaison to agencies and other System members on proposal submissions for programs that limit the number of proposals from an institution.
• Implements plans and coordinates logistical and administrative support for the Limited Submission Program.
• Analyzes requirements for the Limited Submission Program.
• Identifies limited submission opportunities, prepares and distributes the announcements to the University community, collects letters of intent and preproposals, implements the review and selection process.

Communication and Stakeholder Engagement

• Shares messaging with appropriate stakeholder groups and reviews for accuracy.
• Confers with staff on program issues and recommends solutions.
• Provides outreach to limited submission awardees about proposal development support available on campus and matches them with appropriate support offices.
• Manages the Limited Submission email inbox and answers questions.
• Updates the Limited Submission Website, InfoReady, and internal databases.
• Maintains limited submissions webpage and prepares and issues the weekly newsletter.

Policy and Compliance

• Interprets sponsor policies, rules, and regulations, and ensures they are followed.
• Recommends changes to internal Standard Operating Procedures to improve efficiency of the program.
• Interprets TAMUS policy governing the allocation of internal proposal submission seats and seeks approval for policy exceptions.

Professional Development

• Participates in workshops, conferences, and research to enhance job skills.
• Supports a personal professional development plan to sustain and evolve proficiency in digital learning environment practices.

Program Evaluation and Reporting

• Helps maintain the integrity of data used to develop metrics and reports.
• Helps create presentation materials that communicate progress on program activities.

Why Texas A&M University?

We are a prestigious university with stron