SRS Research Administrator

Texas A&M University System; College Station (TX); Hybrid; USD 42,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Job summary

Texas A&M University’s Sponsored Research Services is seeking a motivated SRS Research Administrator I to manage post-award processes, budgets, and compliance for a portfolio of sponsored projects. You will serve as the main contact for faculty, sponsors, and department admins, ensuring alignment with sponsor terms and university policies.

Responsibilities include budget revisions, reporting, and closeouts, with emphasis on accuracy and timely communication.

Qualifications

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.
• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.
• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.
• Ability to work independently and with minimal supervision.
• Knowledge of word processing and spreadsheet software.
• Ability to multi-task and work cooperatively with others.

Responsibilities

• Manage a portfolio of sponsored research projects, serving as the primary point of contact for faculty, sponsors, and departmental administrators.
• Provide guidance on award administration, sponsor requirements, university policies, and federal and state regulations.
• Coordinate post-award activities, including budget revisions, compliance matters, funding modifications, principal investigator changes, and award extensions.
• Review and approve financial transactions to ensure compliance with sponsor and institutional requirements.
• Analyze and resolve complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
• Monitor project budgets, cost-sharing commitments, reporting requirements, and overall award performance.
• Establish and maintain award records in research administration and financial systems, including budgets, billing requirements, compliance obligations, and reporting schedules.
• Prepare financial reports and provide information to researchers, departments, sponsors, and auditors as needed.
• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

Job description

Job Title

SRS Research Administrator

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services.

What We Do

• Support faculty members with project coordination, financial review and reporting.
• Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements.
• Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies.
• Coordinate and compile award documentations in collaboration with internal and external collaborators.
• Ensure accurate financial close outs of sponsored projects according to guidelines.

Who We Want

• Thrives in a fast-paced environment
• Delivers exceptional customer service in a high-volume setting
• Has strong attention to detail and organizational skills
• Excels at multitasking and managing changing priorities
• Communicates confidently and effectively with team members and stakeholders
• Thinks independently and proactively solves problems
• Works well in a collaborative and customer-focused team

What You Need to Know

Salary: Compensation will be commensurate to the selected hire’s experience.

Location: SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

SRS Research Administrator I

Required Education and Experience

• Bachelor’s degree or any equivalent combination of education and experience

Responsibilities

• Manage a portfolio of sponsored research projects, serving as the primary point of contact for faculty, sponsors, and departmental administrators.
• Provide guidance on award administration, sponsor requirements, university policies, and federal and state regulations.
• Coordinate post-award activities, including budget revisions, compliance matters, funding modifications, principal investigator changes, and award extensions.
• Review and approve financial transactions to ensure compliance with sponsor and institutional requirements.
• Analyze and resolve complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
• Monitor project budgets, cost-sharing commitments, reporting requirements, and overall award performance.
• Establish and maintain award records in research administration and financial systems, including budgets, billing requirements, compliance obligations, and reporting schedules.
• Prepare financial reports and provide information to researchers, departments, sponsors, and auditors as needed.
• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator II

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Two years of administrative experience in a higher education or business environment

Responsibilities

• Serve as the primary point of contact for faculty, sponsors, and departmental administrators on complex sponsored research projects.
• Provide expert guidance on sponsor regulations, award terms, compliance requirements, and university policies governing sponsored programs.
• Coordinate complex post-award administrative and financial activities, including budget modifications, compliance matters, funding changes, principal investigator changes, and award extensions.
• Review and approve financial transactions and commitments to ensure compliance with sponsor and institutional requirements.
• Research and interpret complex financial and regulatory issues, providing guidance to researchers and administrative stakeholders.
• Monitor project financial performance, cost-sharing commitments, compliance requirements, and reporting obligations.
• Establish awards in research administration and financial systems, ensuring accurate setup of budgets, billing requirements, facilities and administrative rates, reporting schedules, and compliance obligations.
• Prepare and provide financial reporting and information for researchers, departments, sponsors, and auditors.
• Manage the financial closeout process for sponsored projects in accordance with sponsor guidelines.

SRS Research Administrator III

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience
• Four years’ experience in administration in a university setting or business environment

Responsibilities

• Serve as the primary post-award contact for faculty, sponsors, and departmental staff, providing expert guidance on complex sponsored research projects and ensuring compliance with sponsor, federal, state, and institutional requirements.
• Manage the establishment and administration of sponsored project awards, including setup of financial and regulatory information within research administration and accounting systems.
• Monitor award activity and provide financial oversight, reviewing expenditures and commitments for compliance, interpreting regulations, addressing complex post-award issues, and preparing financial reports for stakeholders and auditors.
• Coordinate sponsor communications related to award modifications, including budget revisions, personnel changes, time extensions, additional funding requests, and compliance matters.
• Train and mentor junior project administration staff, providing guidance on complex post-award situations and contributing to process and policy improvements.
• Oversee the financial closeout of sponsored projects, ensuring all sponsor and institutional requirements are met.

Required Special Knowledge, Skills, and Abilities

• Excellent critical thinking and analytical capabilities with attention to detail and accuracy.
• Excellent verbal and written communication, organizational, interpersonal, proofreading and time management skills.
• Ability to apply problem-solving skills to complex problems, prioritize and manage multiple projects and meet deadlines.
• Ability to work independently and with minimal supervision.
• Knowledge of word processing and spreadsheet software.
• Ability to multi-task and work cooperatively with others.

Preferred Qualifications

• Bachelor’s degree in business administration or related field.
• Experience in sponsored research projects management and/or accounting.
• Experience within the A&M System or other university setting.
• Experience interpreting and monitoring compliance with federal regulations, including OMB Circulars and Code of Federal Regulations, as they pertain to sponsored research.
• Progressively responsible budgeting and/or project administration experience.
• Strong mathematical and comprehension skills.
• Advanced experience using Word, Excel, and FAMIS, and/or Maestro.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacationeach month
• Automatically enrollment in theTeacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.