Life Sciences Contracts Administrator | CLM & DocuSign

Planet Pharma; Redwood City (CA); On-site; USD 34,000 - 55,000; Full time

Job summary

Planet Pharma is seeking a Contracts Administrator in Redwood City, CA to provide hands-on support for contract administration, lifecycle management, and day-to-day contracting operations. You will work with Legal, Procurement, Finance, and other business teams to ensure requests are complete and accurately tracked.

The role emphasizes a high-volume queue, attention to detail, DocuSign workflows, and CMS data integrity in a fast-paced life sciences environment.

Qualifications

• Associate or bachelor’s degree or equivalent relevant experience, paralegal training, or contract management coursework will be considered.
• 2+ years of experience in contract administration, legal operations, procurement operations, paralegal support, or a related corporate contracting environment.
• Hands-on experience supporting the contract lifecycle, including intake, template generation, approvals, electronic signature, tracking, and repository management.

Responsibilities

• Review incoming contract requests for completeness, confirm required business information and supporting documents, and route requests in accordance with established intake and approval processes.
• Triage and assign contract requests to attorneys and contract managers based on agreement type, business area, priority, and defined workflow rules.
• Prepare routine agreements using approved templates and standard forms, including NDAs, statements of work, amendments, and other low-complexity agreements, and escalate non-standard requests for legal review.
• Coordinate internal approvals and contract execution activities, including DocuSign envelope preparation, signer validation, signature collection, and confirmation of fully executed agreements.
• Maintain complete and accurate contract records, metadata, versions, and supporting documentation in the Contract Management system (CMS) and contract repository.
• Track contract status, aging, key dates, renewals, and expirations; proactively follow up with business stakeholders and Legal team members to keep agreements progressing.
• Perform quality-control checks to confirm correct legal entity names, dates, attachments, signature blocks, approval records, and final document versions before activation and filing.
• Prepare recurring and ad hoc reports on contract volume, cycle time, queue aging, renewals, and other operational metrics; identify missing or inconsistent data.
• Support amendments, renewals, terminations, contract closeout, and ongoing repository maintenance, including linking related agreements and preserving an audit-ready record.
• Provide responsive day-to-day support to business users and Legal team members regarding contract intake, status, templates, signature processes, and CLM system usage.
• Assist with contract data cleanup, metadata validation, document organization, bulk uploads, and migration or implementation projects.
• Partner with Legal Operations and cross-functional teams to document procedures, improve workflows, maintain templates and guidance, and support user training.
• Handle confidential and sensitive information with sound judgment and in accordance with company policies and records-retention requirements.
• Contribute to special projects and other contract or legal operations activities as business needs evolve.

Skills

Contract administration

Legal operations

Process ownership

Cross-functional collaboration

Documentation quality control

CMS systems

DocuSign

Query prioritization

Data analysis

Microsoft Word

Microsoft Excel

Communication

Education

Associate or Bachelor’s degree or equivalent

Tools

CMS

Contract repository

DocuSign

Congruent CLM platforms (e.g., Conga/Iright/Ironclad)

Job description

Planet Pharma is seeking a Contracts Administrator in Redwood City, CA to provide hands-on support for contract administration, lifecycle management, and day-to-day contracting operations. You will work with Legal, Procurement, Finance, and other business teams to ensure requests are complete and accurately tracked.

The role emphasizes a high-volume queue, attention to detail, DocuSign workflows, and CMS data integrity in a fast-paced life sciences environment.