Licensing & Sample Coordinator - Brand Ops & Approvals

Bioworld Inc; Irving (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Bioworld Merchandising in Irving, TX is seeking a Licensor Sample Coordinator to support the Brand Management team by coordinating product samples, managing licensor approvals, and collaborating with Design, Product Development, Sales, Sourcing, and Licensing teams.

The role rewards someone who is highly organized, detail oriented, and a strong communicator, capable of juggling multiple licenses and priorities in a fast-paced environment.

Qualifications

• 2+ years of experience in an administrative, office, retail, or related role.
• Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint; Adobe experience is a plus.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Experience supporting licensed consumer products or brand management is preferred.
• Adaptable with a commitment to continuous learning.

Responsibilities

• Support the Brand Management team with sample submissions and licensor approvals.
• Coordinate with internal teams to resolve artwork, copyright, trim, and PD issues.
• Provide exceptional customer service by responding to internal and external partner inquiries in a timely manner.
• Support over 110 active licenses and 580+ licensed properties.
• Photograph products for licensor portals and provide testing, trim, and shipment tracking information.
• Cross-train across multiple licenses to support balanced team workflows.

Skills

Administrative skills

Communication

Time management

Multitasking

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

Bioworld Merchandising in Irving, TX is seeking a Licensor Sample Coordinator to support the Brand Management team by coordinating product samples, managing licensor approvals, and collaborating with Design, Product Development, Sales, Sourcing, and Licensing teams.

The role rewards someone who is highly organized, detail oriented, and a strong communicator, capable of juggling multiple licenses and priorities in a fast-paced environment.