Sampling/Licensing Coordinator

BIOWORLD MERCHANDISING; Irving (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Bioworld Merchandising is seeking a Licensor Sample Coordinator to support the Brand Management team by coordinating product samples, managing licensor approvals, and partnering with Design, Product Development, Sales, Sourcing, and Licensing teams. The ideal candidate is highly organized, detail-oriented, and communicates effectively across cross-functional teams in a fast-paced environment.

Associate degree preferred; 2+ years admin experience; MS Office proficiency; licensing experience a

Qualifications

• 2+ years in an administrative, office, retail, or related role.
• Proficient in Excel, Outlook, Word, PowerPoint; Adobe a plus.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Experience supporting licensed consumer products or brand management preferred.
• Adaptable with a commitment to continuous learning.

Responsibilities

• Support the Brand Management team with sample submissions and licensor approvals.
• Coordinate with internal teams to resolve artwork, copyright, trim, and PD issues.
• Provide exceptional customer service by responding to internal and external partner inquiries in a timely manner.
• Support over 110 active licenses and 580+ licensed properties.
• Photograph products for licensor portals and provide testing, trim, and shipment tracking information.
• Cross-train across multiple licenses to support balanced team workflows.

Skills

Administrative experience

Organizational skills

Communication

Multitasking

Adaptability

Licensing exposure or brand mgmt

Education

Associate's degree preferred

Tools

Excel

Outlook

Word

PowerPoint

Adobe

Job description

Bioworld Merchandising is a leading design and distribution company of licensed and private label apparel, headwear & accessories to all retails channels. We collaborate with some of the most widely recognized brand and retail partners in the world. Employees of Bioworld consider it to be an honor and a privilege to be part of the hottest, most creative, dynamic company in the industry! We are seeking skilled candidates who are excited to join this amazing team!

Position Overview

The Licensor Sample Coordinator supports the Brand Management team by coordinating product samples, managing licensor approvals, and partnering with Design, Product Development, Sales, Sourcing, and Licensing teams. Success in this role requires exceptional organization, attention to detail, communication skills, and the ability to thrive in a fast-paced environment.

You'll Be Successful If You Are

• Highly organized and detail-oriented
• Comfortable managing multiple priorities simultaneously
• Proactive with excellent follow-through
• A strong communicator who enjoys working with cross-functional teams
• Adaptable and eager to learn

Key Responsibilities

• Support the Brand Management team with sample submissions and licensor approvals.
• Coordinate with internal teams to resolve artwork, copyright, trim, and PD issues.
• Provide exceptional customer service by responding to internal and external partner inquiries in a timely manner.
• Support over 110 active licenses and 580+ licensed properties.
• Photograph products for licensor portals and provide testing, trim, and shipment tracking information.
• Cross-train across multiple licenses to support balanced team workflows.

Qualifications

• 2+ years of experience in an administrative, office, retail, or related role.
• Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint; Adobe experience is a plus.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Experience supporting licensed consumer products or brand management is preferred.
• Adaptable with a commitment to continuous learning.

EDUCATION

Associate's degree preferred.

WORK SCHEDULE

Monday – Friday | 8:30 AM – 5:30 P