Hybrid Brand & Product Coordination Specialist

Bioworld Merchandising, Inc.; Irving (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Bioworld Merchandising, Inc. in Irving, TX, is seeking a Brand Associate to support licensors and brands across the product development cycle.

You will coordinate approvals, maintain records in PLM and licensor systems, and help keep projects on track for on-time delivery to retailers. Working with Brand Manager, Design, Sales, Production, and Operations, you will manage timelines, SOPs, and brand guidelines while leveraging AI tools to improve research, reporting, and workflow efficiency.

Qualifications

• Bachelor's degree in Merchandising, Marketing, Business, Communications, or related field preferred; equivalent relevant experience considered.
• Experience with license/brand management or product development preferred.
• Proficient in Word and Excel; ability to learn new systems quickly.
• Experience with AI tools is a plus.

Responsibilities

• Review merchandise samples and designs to ensure brand requirements are met prior to submission and process within 1-2 business days.
• Maintain detailed records across multiple systems, including the Bioworld PLM system and licensor/client systems.
• Maintain and develop licensor-specific SOPs, brand guidelines, and approval requirements to support consistent processes across teams.
• Work cross-functionally with Production, Sales, Design, and Operations to ensure products receive required approvals and ship to retailers on time.
• Support all stages of the product development and approval process to ensure company and licensor requirements are met.
• Execute new licensor/client setup and onboarding processes, ensuring internal teams understand requirements, systems, and approval procedures.
• Identify workflow challenges and partner with the Brand Manager to develop more efficient processes and solutions.
• Utilize approved AI and digital tools where appropriate to improve organization, research, reporting, documentation, and workflow efficiency.
• Prepare for weekly retailer On Order meetings and follow up on action items to support on-time product delivery and Sales team needs.
• Partner with Design on brand guidelines, creative timelines, project requests, artwork assets, and packaging requirements.
• Partner with Production to ensure packaging, copyright/legal lines, product quality, approvals, and deadlines meet licensor requirements.
• Create training materials, placement reports, presentations, business updates, and other internal resources as needed.
• Provide timely support to internal teams and respond to requests within a 24-hour timeframe.

Skills

Detail-oriented

Organized

Prioritization

Problem-solving

Written and verbal communication

Cross-functional collaboration

Microsoft Word

Microsoft Excel

AI tools familiarity

Education

Bachelor's degree in Merchandising, Marketing, Business, Communications

Tools

Bioworld PLM system

Licensor/client systems

Job description

Bioworld Merchandising, Inc. in Irving, TX, is seeking a Brand Associate to support licensors and brands across the product development cycle.

You will coordinate approvals, maintain records in PLM and licensor systems, and help keep projects on track for on-time delivery to retailers. Working with Brand Manager, Design, Sales, Production, and Operations, you will manage timelines, SOPs, and brand guidelines while leveraging AI tools to improve research, reporting, and workflow efficiency.