Licensing Operations Coordinator — Remote/Hybrid

Scopely; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Scopely is seeking a Licensing Operations Coordinator to join our team remotely in the US or Canada or hybrid in Culver City. You will support a growing live-service approval pipeline across game assets, marketing materials, and other player-facing content while coordinating with internal teams and licensors.

In this role you will organize submissions, track status, translate licensor feedback into actionable steps, and escalate risks to keep approvals on schedule.

Qualifications

• Experience in production, project coordination, licensing, advertising, entertainment, or a related field.
• Experience managing detailed workflows, deadlines, documentation, and multiple stakeholders.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to turn subjective feedback into clear, actionable next steps.
• Ability to collaborate effectively across creative, technical, and business teams.
• Sound judgment when identifying risks, blockers, missing information, or issues requiring escalation.
• Experience using spreadsheets, databases, project-management tools, ticketing systems, or similar platforms.

Responsibilities

• Prepare and submit game and marketing assets for licensor approval, ensuring submissions are complete and accurate.
• Maintain submission trackers and approval records, monitor review status, and follow up on outstanding items.
• Translate licensor feedback into clear, actionable next steps and coordinate revisions across internal teams.
• Confirm requested changes are complete and coordinate timely resubmissions.
• Provide clear status updates to internal stakeholders and external licensors.
• Identify missing information, conflicting feedback, schedule risks, and potential brand, likeness, or content concerns.
• Escalate risks and blockers to the appropriate stakeholders to keep approvals on schedule.
• Improve submission standards, templates, trackers, and documentation as approval volume and requirements grow.

Skills

Project coordination

Licensing

Attention to detail

Written communication

Cross-functional collaboration

Risk assessment

Organizational skills

Stakeholder management

Tools

Jira

Confluence

Airtable

Google Workspace

Microsoft Office

Job description

Scopely is seeking a Licensing Operations Coordinator to join our team remotely in the US or Canada or hybrid in Culver City. You will support a growing live-service approval pipeline across game assets, marketing materials, and other player-facing content while coordinating with internal teams and licensors.

In this role you will organize submissions, track status, translate licensor feedback into actionable steps, and escalate risks to keep approvals on schedule.