Licensing Operations Coordinator

Scopely; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Scopely is seeking a Licensing Operations Coordinator to join our team remotely in the US or Canada or hybrid in Culver City. You will support a growing live-service approval pipeline across game assets, marketing materials, and other player-facing content while coordinating with internal teams and licensors.

In this role you will organize submissions, track status, translate licensor feedback into actionable steps, and escalate risks to keep approvals on schedule.

Qualifications

• Experience in production, project coordination, licensing, advertising, entertainment, or a related field.
• Experience managing detailed workflows, deadlines, documentation, and multiple stakeholders.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to turn subjective feedback into clear, actionable next steps.
• Ability to collaborate effectively across creative, technical, and business teams.
• Sound judgment when identifying risks, blockers, missing information, or issues requiring escalation.
• Experience using spreadsheets, databases, project-management tools, ticketing systems, or similar platforms.

Responsibilities

• Prepare and submit game and marketing assets for licensor approval, ensuring submissions are complete and accurate.
• Maintain submission trackers and approval records, monitor review status, and follow up on outstanding items.
• Translate licensor feedback into clear, actionable next steps and coordinate revisions across internal teams.
• Confirm requested changes are complete and coordinate timely resubmissions.
• Provide clear status updates to internal stakeholders and external licensors.
• Identify missing information, conflicting feedback, schedule risks, and potential brand, likeness, or content concerns.
• Escalate risks and blockers to the appropriate stakeholders to keep approvals on schedule.
• Improve submission standards, templates, trackers, and documentation as approval volume and requirements grow.

Skills

Project coordination

Licensing

Attention to detail

Written communication

Cross-functional collaboration

Risk assessment

Organizational skills

Stakeholder management

Tools

Jira

Confluence

Airtable

Google Workspace

Microsoft Office

Job description

Scopely is looking for a Licensing Operations Coordinator to join our team remotely in the US or Canada or Hybrid in Culver City.

At Scopely, we care deeply about what we do and want to inspire play, every day—whether in our work environments alongside our talented colleagues or through our deep connections with our communities of players. We are a global team of game lovers who are developing, publishing, and innovating in the games industry, connecting millions of people around the world daily.

As a Licensing Operations Coordinator, you will report to the Senior Producer and support a growing live-service approval pipeline spanning in-game content, live events, campaigns, trailers, video, copy, and other player-facing materials. You will partner with Product, Art, Production, Marketing, UA, CRM, ASO, Social, Community, and external licensors to keep submissions accurate, organized, and moving forward.

What You Will Do

• Prepare and submit game and marketing assets for licensor approval, ensuring submissions are complete and accurate.
• Maintain submission trackers and approval records, monitor review status, and follow up on outstanding items.
• Translate licensor feedback into clear, actionable next steps and coordinate revisions across internal teams.
• Confirm requested changes are complete and coordinate timely resubmissions.
• Provide clear status updates to internal stakeholders and external licensors.
• Identify missing information, conflicting feedback, schedule risks, and potential brand, likeness, or content concerns.
• Escalate risks and blockers to the appropriate stakeholders to keep approvals on schedule.
• Improve submission standards, templates, trackers, and documentation as approval volume and requirements grow.

What We’re Looking For

• Experience in production, project coordination, creative operations, licensing, advertising, entertainment, or a related field.
• Experience managing detailed workflows, deadlines, documentation, and multiple stakeholders.
• Strong organization, attention to detail, and follow-through.
• Clear written and verbal communication skills.
• Ability to turn subjective feedback into clear, actionable next steps.
• Ability to collaborate effectively across creative, technical, and business teams.
• Sound judgment when identifying risks, blockers, missing information, or issues requiring escalation.
• Experience using spreadsheets, databases, project-management tools, ticketing systems, or similar platforms.

Bonus Points

• Experience in video games, entertainment, licensed content, or live-service development.
• Familiarity with approval workflows for art, video, copy, audio, marketing, or in-game assets.
• Understanding of live operations, release schedules, and cross-functional game development.
• Experience working directly with licensors, publishers, clients, or external partners.
• Familiarity with Jira, Confluence, Airtable, Google Workspace, Microsoft Office, or similar tools.

About Scopely

Scopely is a leading video game and global interactive entertainment company, home to many of the world’s most beloved and enduring experiences, including two of the most successful mobile games of all-time “MONOPOLY GO!” and “Pokémon GO,” along with “Stumble Guys,” “Star Trek Fleet Command,” “MARVEL Strike Force,” “WWE Champions,” the Scrabble franchise, “Yahtzee With Buddies,” and many others. Across mobile, web, PC, and console, Scopely creates, develops, publishes, and live-operates one of the most diversified and award-winning portfolios in the games industry — bringing hundreds of millions of players together through a shared love of play.

Founded in 2011, Scopely is powered by its exceptional team — including thousands of world-class gamemakers around the globe, a distinctive tenet-driven culture, and its proprietary technology platform, Playgami. Together, these strengths have fueled Scopely’s position as the #1 mobile games company in the U.S. and #2 globally, generating more than $10 billion in lifetime revenue. Whether building global sensations like “MONOPOLY GO!” from the ground up, or expanding through strategic acquisitions, including the FoxNext, GSN, and Scopely Explore games businesses — Scopely consistently delivers experiences players love today and return to for years to come.

Recognized multiple times as one of the "100 Most Influential Companies in the World" by TIME magazine and one of Fast Company's "World's Most Innovative Companies" and “Best Workplaces for Innovators,” Scopely believes that video games can be a force for good — creating meaningful connections, vibrant communities, and making life better through play.

Scopely has global operations and partners across four continents in more than a dozen countries worldwide. For more information, visit: https://www.scopely.com/.

Notice to Candidates: Scopely will never request payment or financial information during the application or hiring process. Please apply only through our official website and verify that all Talent Partner communications come from an email address ending in @scopely.com.

Should you have any questions or encounter any fraudulent requests/emails/websites, please immediately contact [e-mail]. Our job applicant privacy policies are available here: California Privacy Notice and EEA/UK Privacy Notice.

Employment at Scopely is based solely on a person's merit and qualifications. Scopely does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law. We also consider qualified applicants with arrest or conviction records, consistent with applicable federal, state and local law.