Licensing Coordinator

Bernard Nickels & Associates; Fair Lawn (NJ); Hybrid; USD 60,000 - 75,000; Full time

Job summary

A New Jersey-based company specializing in fashion jewelry seeks a detail-oriented Licensing Coordinator. This role involves managing the administrative processes for licensed products, ensuring compliance, and facilitating communication between teams. Ideal candidates have licensing experience and proficiency in Adobe software.

Qualifications

• 3+ years in a licensing coordination role or similar administrative position.
• Experience with Adobe Illustrator, Photoshop, and Excel required.

Responsibilities

• Manage administrative and approval processes for licensed products.
• Maintain communication with licensors to meet project deadlines.
• Ensure compliance with licensor requirements.

Skills

Adobe Illustrator

Adobe Photoshop

Excel

Communication

Organizational Skills

Education

High School Diploma

College Degree

Job description

Bernard Nickels & Associates provided pay range

This range is provided by Bernard Nickels & Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $75,000.00/yr

Job Type: Contract-to-Hire (Full Time) –OR– Full Time (upon hire)

If Contract to Hire, the anticipated duration of the contract period is: 3-4 Months

Start Date: ASAP

Location: Fair Lawn, NJ (HYBRID role; Onsite Mondays-Thursdays; Half-Day & Remote on Fridays)

Work Schedule: Monday-Friday, 40 hours per week (standard day shift hours)

Compensation: $28 to $35 per hour (for contract period) / $60,000-$75,000 (Full Time salary range)

Position Overview: A New Jersey-based company specializing in fashion jewelry and accessories for girls is seeking a detail-oriented and highly organized Licensing Coordinator to manage the administrative and approval processes for its licensed products. This role serves as a critical liaison between design, sales, production, and licensed partners, ensuring seamless communication and compliance with licensor requirements. The ideal candidate has prior experience in licensing within any industry (fashion, food, or others) and proficiency in Adobe Illustrator, Adobe Photoshop, and Excel.

Responsibilities:

• Data Entry & Management: Create style numbers and input new style information into internal databases.

• Licensor Submissions & Approvals: Prepare submission pages for individual styles, upload them to licensor websites, and revise as needed. Track and document licensor feedback at the concept and sample stages, communicating updates to production and sales teams.

• Sample & Production Image Management: Receive sample/production images, upload them to licensor websites, and input them into internal databases. Take detailed product photos when necessary.

• Product Testing Compliance: Receive testing reports from factories, upload them to licensor websites, and track approvals to ensure compliance.

• Licensor Communication & Coordination: Maintain daily communication with licensors to meet project deadlines. Attend meetings to share new design developments and stay updated on intellectual property (IP) guidelines and new guardrails. Relay updated licensor artwork/guardrails to designers.

• Approval Process Management: Ensure licensors receive all required materials (production images, carding, testing reports) for final production approval.

• The position involves heavy administrative work and requires someone comfortable handling day-to-day operational tasks related to approvals and compliance.

Qualifications:

• Education: A high school diploma (or GED) is required. A college degree is preferred.

• Experience: 3+ years in a licensing coordination role or a similar administrative position in licensing, manufacturing, or product approvals.

• Software Proficiency: Must possess Adobe Illustrator experience. Experience with Adobe Photoshop and MS Excel is strongly preferred.

• Industry Background: Licensing experience is highly beneficial; experience in fashion is not required (other industries such as food or consumer goods are acceptable).

• Organizational Skills: Strong ability to track multiple projects, manage deadlines, and maintain meticulous records.

• Communication: Excellent written and verbal communication skills for liaising between internal teams and licensors.

• Attention to Detail: Ability to ensure accuracy in data entry, submissions, and approval tracking.

• Preference for candidates with experience working for a manufacturer in a similar role.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Production and Administrative

• Industries

  Fashion Accessories Manufacturing and Apparel Manufacturing

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