Global IT Licensing Specialist

Coloplast Business Centre Sp z o.o.; United States; Remote; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Global IT Licensing Specialist to enhance software contract management and controlling processes. This role is pivotal in overseeing the IT Client Software lifecycle and ensuring compliance during audits. You will drive improvements in cost management while collaborating closely with various teams to ensure transparency and efficiency. If you are a proactive individual with strong analytical and communication skills, this position offers an exciting opportunity to make a significant impact within a forward-thinking organization.

Qualifications

• 2-4 years of experience in IT global Software asset and contract management.
• Strong controlling mindset and understanding of SW Contracts.

Responsibilities

• Manage daily operations related to global DD&IT Software Contracts.
• Oversee global SW license lifecycle processes, including purchasing and reporting.
• Act as point of contact for IT Client SW Management processes during audits.

Skills

Stakeholder Management

Communication Skills

Analytical Skills

Contract Management

ITIL Knowledge

English Proficiency

Education

Bachelor’s Degree in IT or Finance

Equivalent Practical Experience

Job description

Requirements

• 2-4 years of proven experience in IT global Software asset and contract management, including SW contracts and exposure to cooperation with external vendors
• Strong stakeholder management, communication, and partnership skills
• Ability to analyze and structure complex issues effectively
• Bachelor’s degree or equivalent practical experience in IT and finance areas
• Experience working in an ITIL-driven organization is an advantage
• Strong English skills, both spoken and written

Competences

• Strong controlling mindset and comprehensive understanding of SW Contracts
• Organized and methodical approach to tasks, with the ability to manage multiple contracts and challenges simultaneously
• Process building and execution in accordance with standards
• Forward-thinking and proactive mindset
• Clear and effective communication skills
• Business-focused approach
• Team-oriented with a collaborative attitude
• Decisive and confident decision-making abilities
• Results-driven with a focus on achieving goals
• High commitment to delivering quality work

About the department

DD&IT has redesigned the organization to focus on key areas and mature our working practices by introducing best practices for financial controls, Software & Leasing processes, analysis, reporting, and benchmarking within a Digital, Data, and IT context. This initiative led to establishing the new functional area under the Project Management & Enterprise Architecture department, called Finance and Performance Excellence.

About the job

As part of the Finance and Performance Excellence team, the Global IT Licensing Specialist manages major Software Contracts, focusing on improving controlling processes and contract performance. This role oversees the entire IT Client Software lifecycle, acts as a key contact during audits, and ensures collaboration aligned with Project Management & Enterprise Architecture (PMEA) objectives. Additionally, it drives cost management improvements and transparency to support DD&IT leadership.

Responsibilities

• Manage daily operations related to global DD&IT Software Contracts, ensuring all contracts are current and properly tracked throughout the IT Client Software lifecycle
• Oversee the global SW license lifecycle processes, including purchasing, escalation, usage tracking, maintenance, and reporting
• Manage all aspects of global IT purchase processes within the company, including Software Management solutions, internal systems, and interactions with external vendors
• Maintain an accurate and comprehensive database of software license agreements and monitor usage to support financial reporting and decision-making
• Review and verify invoices for SW agreements, ensuring billing accuracy and resolving discrepancies with vendors
• Assist in negotiating contract terms to optimize costs and ensure compliance
• Act as the point of contact for IT Client SW Management processes during audits (e.g., ISO)