Licensing & Compliance Project Coordinator

NextPlay Jobs; Elmhurst (IL); On-site; USD 55,000 - 62,000; Full time

Job summary

NextPlay Jobs is seeking a Licensing & Compliance Project Coordinator to research, organize, and build the licensing and regulatory infrastructure for a new national initiative in the western suburbs of Chicago.

You will determine requirements across states, work with government agencies, document findings, and create scalable processes for ongoing compliance. The role focuses on project coordination, process-building from scratch, and cross-functional collaboration.

Qualifications

• Experience in licensing, permitting, certifications, credentialing, registrations, regulatory compliance or similar functions.
• Experience researching requirements across multiple states or jurisdictions preferred.
• Comfortable contacting government agencies independently.
• Strong Microsoft Excel and Microsoft Office skills.
• Experience managing renewals and recurring compliance requirements.
• Ability to organize large amounts of detailed information across multiple deadlines.
• Strong research and problem-solving skills.
• Excellent written and verbal communication skills.
• Highly organized with exceptional attention to detail.
• Experience building trackers or processes from scratch is highly preferred.

Responsibilities

• Research licensing, certification, registration, permitting and regulatory requirements across multiple states.
• Identify differences in requirements across jurisdictions.
• Communicate with state agencies to clarify requirements and navigate applications.
• Research licensing and certification requirements for company personnel.
• Coordinate applications, registrations, licenses and supporting documentation.
• Track renewals, expirations and recertifications and associated obligations.
• Build centralized Excel trackers for requirements and deadlines.
• Develop scalable workflows and processes for growing programs.
• Monitor regulatory changes and identify compliance gaps.
• Partner with cross-functional teams and stakeholders to drive items to completion.

Skills

Licensing knowledge

Regulatory research

Project coordination

Attention to detail

Communication

Tools

Microsoft Excel

Microsoft Office

Job description

Licensing & Compliance Project Coordinator

Employment Type: Contract-to-Hire

Pay: $40-$45/hour

NextPlay Jobs is partnering with an established organization in the western suburbs of Chicago that is expanding its service capabilities and launching a new national business initiative.

We are seeking a Licensing & Compliance Project Coordinator to help research, organize, and build the licensing and regulatory infrastructure needed to support this expansion.

This is a unique opportunity for someone who enjoys research, compliance, project coordination, and building processes from the ground up. There is no existing playbook. This person will be responsible for determining requirements across multiple states, working directly with government and regulatory agencies, documenting findings, and creating a sustainable process for managing ongoing compliance.

What You’ll Do

• Research licensing, certification, registration, permitting, and regulatory requirements across multiple states
• Identify differences in requirements from one jurisdiction to another
• Communicate directly with state agencies and regulatory bodies to clarify requirements and navigate application processes
• Research both company-level and individual employee/technician licensing and certification requirements
• Coordinate applications, registrations, licenses, certifications, and supporting documentation
• Track expiration dates, renewals, recertifications, documentation requirements, and other ongoing compliance obligations
• Build and maintain centralized Excel-based trackers for requirements, deadlines, documentation, and project status
• Develop repeatable processes and workflows that can scale as the program grows
• Monitor regulatory changes and identify potential compliance gaps
• Partner cross-functionally with Operations, Sales, field teams, leadership, and other internal stakeholders
• Provide project updates and proactively drive outstanding items toward completion

What We’re Looking For

• Experience with licensing, permitting, certifications, credentialing, registrations, regulatory compliance, or a similar function
• Experience researching requirements across multiple states or jurisdictions strongly preferred
• Comfortable independently contacting government agencies and regulatory bodies
• Strong Microsoft Excel and Microsoft Office skills
• Experience managing renewals, expiration dates, recertifications, or other recurring compliance requirements
• Ability to organize and manage large amounts of detailed information across multiple deadlines
• Strong research and problem-solving skills
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Comfortable working independently and figuring out next steps when there is not an established process
• Experience building trackers, workflows, processes, or administrative functions from scratch is highly preferred

Candidates do not need to come from one specific industry. Relevant experience could include:

• Corporate or business licensing
• Construction licensing and permitting
• Transportation or fleet compliance
• Insurance licensing
• Professional licensing
• Regulatory compliance
• Field service compliance
• Franchise or multi-location compliance

Why This Opportunity?

This is not a role where you’ll simply inherit an established process and maintain it.

You’ll have the opportunity to help determine what the process should be and build it from the ground up. The person hired will have meaningful ownership from the beginning and will play an important role in supporting a new national initiative.

As the program develops, there is also potential for the position to grow into broader project and program coordination responsibilities.