Licensing Administrator (Contract)

LHH Recruitment Solutions; Chicago (IL); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH Recruitment Solutions is assisting a large multi-location client in Chicago to hire a Licensing Administrator. This contract role focuses on transferring, tracking, and maintaining licenses across states, coordinating with agencies, and ensuring ongoing compliance.

The ideal candidate has 2+ years of licensing experience in multi-location settings, with strong research, organization, and communication skills. On-site work three days a week in Chicago or Lincolnshire is required.

Qualifications

• 2+ years licensing experience within a multi-location organization.
• Experience managing licenses across multiple states and jurisdictions.
• Experience handling both license renewals and new license applications.
• Strong research, organization, communication, and follow-up skills.
• Ability to manage multiple deadlines and regulatory requirements.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to work onsite three days per week in either Chicago or Lincolnshire.

Responsibilities

• Manage and track licensing requirements across multiple states and jurisdictions.
• Coordinate with state, federal, county, city, and municipal agencies regarding licensing matters.
• Research licensing requirements and regulatory changes to ensure compliance.
• Process and manage license renewals and new license applications.
• Support acquisitions, relocations, and new location openings from a licensing perspective.
• Track renewal deadlines and maintain licensing calendars and records.
• Coordinate bonds, certificates of insurance, and supporting documentation.
• Work closely with operations, legal, risk management, construction, and leadership teams.
• Assist with zoning, occupancy, signage, and regulatory compliance requirements.
• Investigate and resolve licensing issues, violations, and compliance concerns.
• Prepare reports, documentation, and status updates for leadership.
• Maintain organized records and licensing documentation.

Skills

Licensing experience

Multi-state licensing

License renewals

Research skills

Organization

Communication

Deadline management

MS Office

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Location: Chicago, IL or Lincolnshire, IL

Compensation: $35-$40/hour (depending on experience)

Duration: Contract assignment anticipated through the end of 2026, with potential for extension based on business needs.

About the Opportunity

LHH is working with a client, a large multi-location organization, is seeking a Licensing Administrator to support a critical licensing transition project while maintaining ongoing licensing compliance across multiple jurisdictions. This is an excellent opportunity for a licensing professional to work closely with leadership and cross‑functional teams while gaining exposure to state, federal, county, city, and municipal licensing requirements.

This role will play an integral part in transferring and managing business licenses, supporting acquisitions and new locations, tracking compliance requirements, and ensuring licenses remain current across multiple states.

Key Responsibilities

• Manage and track licensing requirements across multiple states and jurisdictions.
• Coordinate with state, federal, county, city, and municipal agencies regarding licensing matters.
• Research licensing requirements and regulatory changes to ensure compliance.
• Process and manage license renewals and new license applications.
• Support acquisitions, relocations, and new location openings from a licensing perspective.
• Track renewal deadlines and maintain licensing calendars and records.
• Coordinate bonds, certificates of insurance, and supporting documentation.
• Work closely with operations, legal, risk management, construction, and leadership teams.
• Assist with zoning, occupancy, signage, and regulatory compliance requirements.
• Investigate and resolve licensing issues, violations, and compliance concerns.
• Prepare reports, documentation, and status updates for leadership.
• Maintain organized records and licensing documentation.

Qualifications

Required:

• 2+ years of licensing experience within a multi‑location organization.
• Experience managing licenses across multiple states and jurisdictions.
• Experience handling both license renewals and new license applications.
• Strong research, organization, communication, and follow‑up skills.
• Ability to manage multiple deadlines and regulatory requirements.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to work onsite three days per week in either Chicago or Lincolnshire.

Preferred:

• Experience with business, sales/use tax, repair, HVAC, electrical, gas, water, or similar licensing.
• Experience supporting acquisitions, mergers, or new location openings.
• Knowledge of county, city, and municipal licensing requirements.
• Experience within retail, dealership, real estate, manufacturing, HVAC, or other multi‑location organizations.
• Experience coordinating bonds, certificates of insurance, zoning, signage, and occupancy requirements.
• Bachelor's degree or strong administrative background.

Why Consider This Opportunity?

• Support a high‑visibility licensing transition project.
• Hybrid work environment.
• Competitive compensation.
• Opportunity to partner directly with leadership teams.
• Exposure to complex multi‑state licensing requirements.
• Potential for continued work beyond the initial assignment.
• Eligible contractor benefits through LHH.

$30‑$45/hr

Benefit offerings include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers