Licensed Program Coordinator

Loudoun County Government; Leesburg (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Loudoun County Government seeks a full-time Licensed Program Coordinator for the Ashburn Recreation and Community Center within the Parks, Recreation & Community Services department.

Under the Recreation Programs Manager, you will plan, develop, and oversee a specific program and staff, promote services, manage budgets, keep records, and supervise staff and volunteers. The role emphasizes licensing compliance, problem solving, and teamwork.

Qualifications

• Bachelor's degree in a related field and 1 year of related experience with some lead or supervisory experience preferred.
• Virginia Standards for Licensed Child Day Centers knowledge.
• CPRP certification or equivalent.
• Membership in related professional organizations.
• Bilingual abilities are a plus.

Responsibilities

• Participates in the development and review of program policies, procedures, management plans, and budgets; coordinates with staff to submit budget requests.
• Ensures preschool programs meet licensing criteria, supervises teacher scheduling, collaborates with the Preschool Advisory Board on projects, refreshes manuals, and delivers annual parent evaluations.
• Conducts surveys to assess program needs and reports data for quarterly performance assessments.
• Monitors expenses, manages revenue, purchases, payments, and cash handling; reconciles credit card expenditures.
• Maintains vendor relationships, solicits bids, and establishes purchase orders for services, materials, or equipment.
• Drives a passenger vehicle as required.
• Manages special events and promotions for the agency; supports outreach to the public.
• May perform other duties within the department.

Skills

Leadership

Bilingual skills

Communication

Teamwork

Education

Bachelor's degree or equivalent

Tools

CPRP certification

Job description

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

Salary offers are based on information contained within the application and any attachments (licenses, certifications, etc.). Please ensure your profile and resume are up to date with all experience, education, and skills you wish to be considered.

Loudoun County Parks, Recreation & Community Services (PRCS) is dedicated to connecting all communities through exceptional people, parks, and programs. Our goal is to make Loudoun the community of choice through outstanding experiences while promoting diversity, equity, inclusion, and accessibility. We celebrate the strengths of individuals and collaborate to deliver programs and community services that provide social, personal, economic, and environmental benefits to last a lifetime. Come be a part of something that matters!

Job Summary

Loudoun County's Department of Parks, Recreation and Community Services is currently seeking qualified applicants for a full-time Licensed Program Coordinator for the Ashburn Recreation and Community Center. Under the general direction of the Recreation Programs Manager, plans, develops, and oversees a specific program and staff for the assigned department. This role involves promoting program services within the community, managing the program budget and the delivery of services, keeping program records, evaluating program revenue and effectiveness, and supervising designated staff and/or volunteers.

This position requires continual direction and oversight of licensed preschool and childcare programs. A successful candidate will be able to communicate, solve problems, adapt to changing situations, think critically, and work as a team. PRCS provides services to a wide range of individuals, including youth, adults, persons with disabilities, and seniors.

We are currently hiring for the following location(s):

• Ashburn Recreation & Community Center, Ashburn, VA

Responsibilities include, but are not limited to:

• Participates in the development and review of program policies, procedures, management plans, and budgets. Coordinates with staff to submit budget requests.
• Confirms that preschool programs fulfill state licensing criteria, supervises the scheduling of teachers, collaborates with the Preschool Advisory Board on projects, refreshes staff and parent manuals, and delivers the annual parent evaluation at the program's conclusion.
• Formulates and carries out surveys to ascertain if programs satisfy needs and expectations; delivers reports and data for quarterly performance assessments.
• Confirms that expenses are billed correctly; manages revenue, purchases, expenses, payments, and cash handling; and reconciles credit card expenditures within the system.
• Maintains vendor relationships, solicits bids, and establishes purchase orders for vendor services, materials, or equipment.
• Drives a passenger vehicle as required.
• Manages special events, activities, schedules, and logistics; promotes agency services and special events to the public.
• May undertake other vital job functions that pertain to the position and the assigned department.

Hiring salary commensurate with experience.

Minimum Qualifications

Bachelor's degree in a field related to the assigned program or department and one (1) year related work experience with some lead or supervisory experience preferred. Or equivalent combination of education and experience.

Preferred Qualifications:

• Knowledge of Virginia Standards for Licensed Child Day Centers.
• CPRP certification or equivalent.
• Membership and involvement in related professional organization(s).
• Bilingual skills.

Job Contingencies and Special Requirements

Must undergo a criminal background, credit, and DMV check. A valid driver's license and good driving record are required. Annual reviews of driving records may be conducted to ensure ongoing qualification.

For licensed programs requirements include: Fingerprinting, TB test within 30 days of hire; pass Child Protective Services (CPS) check; hold or obtain First Aid/CPR certifications at hire or within four (4) months. Some programs may have additional legal requirements, credentials, or certifications to meet prior to hire or within the probationary period and/or annually.

*Work hours may vary in accordance with operational needs and may involve weekdays, evenings, and weekends. *

Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at 703-777-0213 or email Human Resources.