Library Operations and Collection Management Specialist

Nightwing; Sterling (VA); On-site; USD 99,000 - 206,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

401k plan

PTO

Job summary

Nightwing in Sterling, VA seeks a Library Operations and Collection Management Specialist to run a government library's daily functions, support analysts, manage circulation, and ensure security protocols.

The role requires MLS/MLIS or equivalent (or 5+ years of library ops) with 2–3 years' professional experience, LC/Dewey cataloging, and a Top Secret clearance with Polygraph. Strong organizational skills are essential.

Qualifications

• MLS/MLIS or equivalent from an ALA-accredited institution.
• Or a Bachelor's degree with significant library operations experience (5+ years).
• 2–3 years of professional library experience and familiarity with circulation systems.

Responsibilities

• Library Operations: Open/close library vault daily and provide reference support to analysts.
• Collection Management: Manage circulation, tracking, and inventory for physical holdings.
• Collection Maintenance: Inventory, weeding, redistribution, and shelving to standards.
• Document management and workflow familiarity; protect confidential materials.

Skills

Circulation systems

Physical collection management

Cataloging & classification

Microsoft Office

Documentation & record-keeping

Security & confidentiality

Education

MLS/MLIS or equivalent (ALA-accredited)

Bachelor's with 5+ years library ops

Tools

Integrated Library Systems (ILS)

Library Management Systems

Circulation/tracking databases

Job description

Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers’ most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets.

Library Operations and Collection Management Specialist

The position will manage daily operations of a specialized government library, including reference desk services, physical collection management, and circulation operations. This position requires adherence to security protocols and federal facility standards while providing professional library services to support analytical staff.

Essential Duties And Responsibilities

Library Operations

• Open and close library vault daily following established security protocols
• Provide reference and research assistance to analysts and authorized users
• Respond to information requests and facilitate access to resources

Collection Management

• Manage circulation, routing, and tracking systems for all physical holdings
• Maintain accurate records of materials check-out, location, and status
• Implement Sponsor-approved approaches to improve discoverability of physical holdings
• Support analysts' timely access to hard-copy materials and collections
• Conduct regular collection inventory and shelf management activities

Collection Maintenance

• Perform routine collection inventory and shelf-reading
• Prepare weeding and disposition actions in accordance with authorized policies
• Execute materials routing and redistribution as needed
• Maintain collection organization consistent with professional library standards and Sponsor guidance
• Generate reports on collection usage, gaps, and maintenance activities

Required Qualifications

Education

• Master of Library Science (MLS), Master of Library and Information Science (MLIS), or equivalent degree from an ALA-accredited institution
• OR Bachelor's degree with significant library operations experience (5+ years)

Experience

• Minimum 2-3 years of professional library experience
• Demonstrated experience with circulation systems and physical collection management
• Knowledge of library cataloging and classification systems (LC or Dewey)

Clearance and Security

• Current Top Secret Clearance with Polygraph

Technical Skills

• Proficiency with Integrated Library Systems (ILS) or Library Management Systems
• Experience with circulation and tracking databases
• Strong computer skills including Microsoft Office Suite
• Familiarity with document management and workflow systems
• Ability to learn specialized government library systems

Professional Competencies

• Knowledge of professional library standards and best practices
• Understanding of collection development and weeding principles
• Strong organizational and time management abilities
• Excellent attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive materials

Communication Skills

• Strong written and verbal communication skills
• Ability to document processes and procedures clearly
• Professional customer service skills
• Ability to work effectively with analysts and researchers

Preferred Qualifications

• Experience in special, government, or corporate library environments
• Familiarity with intelligence community or federal library operations
• Experience with secure/classified materials handling
• Knowledge of records management principles
• Experience implementing discovery tools or digital cataloging enhancements
• Project management experience

Physical Requirements

• Ability to stand for extended periods at reference desk
• Capability to lift and move materials up to 25-40 pounds
• Ability to reach, bend, and shelve materials at various heights
• Visual acuity for detailed catalog and reference work
• Ability to work in a vault/secure environment with limited natural light

Salary & Benefits

The salary associated with this position ($99,000-$206,000) is commensurate with the selected candidate’s qualifications, years of relevant experience, and demonstrated level of expertise. Compensation will be determined based on these factors to ensure alignment with skills, responsibilities, and market standards.

Nightwing offers medical, vision and dental insurance coverage in addition to a 401k plan, PTO, Holidays, and additional insurances.

Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.