Library & Learning Commons Operations Coordinator

Socket.dev; Notre Dame (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Socket.dev in Notre Dame, IN seeks an Office Coordinator to provide comprehensive administrative support for the Library & Learning Commons and related offices. You will coordinate budgets, schedule events, and supervise student workers while maintaining records and ensuring smooth day-to-day operations.

The role requires strong organizational and communication abilities, attention to detail, initiative, and the capacity to manage multiple priorities independently in a busy university setting.

Qualifications

• High school diploma or equivalent.
• Administrative, secretarial, or office support experience.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
• Ability to learn and use integrated database systems such as Banner and Oracle.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Ability to exercise sound judgment and maintain confidentiality.

Responsibilities

• Serve as the primary point of contact for the Library & Learning Commons by greeting visitors and providing exceptional customer service.
• Provide administrative support to the Library Director, faculty librarians, Writing Center, Office of Student Success, and Accessibility Resources Office.
• Maintain departmental files, compose correspondence, order office supplies, and manage departmental mailboxes.
• Coordinate with campus departments to support daily operations.
• Communicate website updates and content changes to the Marketing & Communications Office.
• Assist with monitoring departmental budgets and maintain accurate financial records using spreadsheets.
• Process purchase orders, reimbursements, check requests, and departmental acquisitions.
• Coordinate logistics for meetings, events, guest speakers, and campus programming.
• Assist with hiring workflow, scheduling, and timecard processing for student workers.
• Maintain library acquisitions records and oversee electronic and paper filing systems.
• Manage confidential student, faculty, and departmental records while ensuring accuracy and compliance.
• Support the Accessibility Resources Office by maintaining accommodation request documentation.
• Prepare reports, maintain departmental assessment records, record meeting minutes, and assist with instructional scheduling and document preparation.

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Banner

Oracle

Job description

Socket.dev in Notre Dame, IN seeks an Office Coordinator to provide comprehensive administrative support for the Library & Learning Commons and related offices. You will coordinate budgets, schedule events, and supervise student workers while maintaining records and ensuring smooth day-to-day operations.

The role requires strong organizational and communication abilities, attention to detail, initiative, and the capacity to manage multiple priorities independently in a busy university setting.