Library & Learning Commons Operations Coordinator

Saint Mary's; Notre Dame, Northern (IN, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Saint Mary’s University in Notre Dame, IN is seeking an Office Coordinator to provide comprehensive administrative support for the Library & Learning Commons and related offices. The role ensures smooth day-to-day operations across multiple departments, maintaining records, managing budgets, and supervising student workers.

The ideal candidate will have a high school diploma, strong organizational and communication skills, and experience with Microsoft Office and Google Workspace.

Qualifications

• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
• Ability to learn and use integrated database systems such as Banner and Oracle.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.
• Explain discretion and maintain confidentiality.

Responsibilities

• Serve as the primary point of contact for the Library & Learning Commons, greeting visitors and providing customer service.
• Provide administrative support to the Library Director, faculty librarians, Writing Center, Office of Student Success, and Accessibility Resources Office.
• Maintain departmental files, compose correspondence, order office supplies, and manage departmental mailboxes.
• Coordinate with campus departments to support daily operations.
• Assist with budget monitoring and maintaining financial records using spreadsheets.
• Process purchase orders, reimbursements, check requests, and departmental acquisitions.
• Coordinate meetings, events, guest speakers, and campus programming, including room reservations and catering.
• Assist with hiring workflow, scheduling, and timecard processing for student workers.
• Maintain library acquisitions records and oversee filing systems.
• Support the Accessibility Resources Office by maintaining accommodation request documentation.
• Prepare reports, maintain assessment records, and assist with instructional scheduling.

Education

High School Diploma or equivalent

Tools

Banner

Oracle

Job description

Saint Mary’s University in Notre Dame, IN is seeking an Office Coordinator to provide comprehensive administrative support for the Library & Learning Commons and related offices. The role ensures smooth day-to-day operations across multiple departments, maintaining records, managing budgets, and supervising student workers.

The ideal candidate will have a high school diploma, strong organizational and communication skills, and experience with Microsoft Office and Google Workspace.