Library Circulation & Student Employment Supervisor

The-College-of-St.-Scholastica; Duluth (MN); On-site; USD 40,000 - 52,000; Full time

Job summary

The College of St. Scholastica, Inc. in Duluth, MN is seeking a Library Circulation & Student Employment Supervisor to lead the desk during afternoon and evening hours.

The role includes supervising student employees, handling interlibrary loan requests, and ensuring smooth circulation operations. The position involves building maintenance coordination, stack upkeep, and collaboration with library staff to support access services.

Qualifications

• Requires high school diploma.
• Experience with young adults or working in a public-facing service environment.
• Experience with Alma or other integrated library systems preferred.
• Ability to supervise and train student workers.

Responsibilities

• Oversee circulation activities and assist patrons with reference questions.
• Coordinate and supervise student workers and assign desk shifts.
• Process interlibrary loan requests via MINITEX and OCLC; track transactions.
• Manage stacks to ensure correct shelving and periodic inventory.
• Open and close the library per the academic calendar and liaise with campus security.
• Participate in staff meetings and training; assist with purchasing when needed.

Skills

Public service experience

Student supervision

Education

High school diploma

Associate’s or Bachelor's degree (preferred)

Tools

Alma library system

MINITEX / OCLC

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Library Circulation & Student Employment Supervisor

Center for Teaching Excel Staff Full Time College of St. Scholastica, Inc., Duluth, MN, US

2 days ago Requisition ID: 1103

Salary Range: $40,173.00 To $52,225.00 Annually

The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team.

Shift: Afternoon/Evening

Job Description:

The Circulation Supervisor works to provide patrons with guidance and research assistance during afternoon and evening hours. This position manages student employees assigned to the desk during scheduled work hours, processes interlibrary lending and borrowing requests, resolves circulation issues, and responds to patron or building safety, maintenance, and security concerns.

Essential Job Functions:

Circulation Duties:

Oversees circulation activities; provides patrons with instructions or reference assistance in finding and retrieving library materials; lends, renews, and returns materials via Alma, including tracking and issuing fines; assists patrons with questions about resource management, online account management issues, printing complications, and item location. Communicates with patrons to extend, renew, or bill overdue materials, and troubleshoot missing, overdue, expired, unfilled requests. Hire, Train, and Manage the Library’s Work Study Students: In collaboration with others on the library team, hires and provides training, directions, support, and supervision to the student employees.

Interlibrary Loan Fulfillment:

Processes interlibrary loan requests through MINITEX and OCLC; submits borrowing requests, fills lending requests; packs, ships, and unpacks physical items in accordance with delivery systems utilized by the library; performs record-keeping to track transactions; follows up with libraries and patrons to extend, renew, or bill materials, and troubleshoot missing, overdue, expired, unfilled requests.

Stacks Maintenance:

Ensures books are shelved and other library materials are returned to their proper shelving locations. Collaborates with the library team to conduct periodic stacks inventory.

Building Management:

Opens and/or closes the library based on scheduled work hours (which follow the academic calendar); ensures furniture is orderly and well maintained; addresses and documents any emergency, maintenance, or housekeeping situations, and maintains a direct and effective relationship with campus security.

Other Duties:

Participates in staff meetings and training; may receive assignments from other library team members and may be required to perform other duties that support library activities and the mission of the college, such as assisting with purchasing; participates in MnPALS user groups and activities. Because this person supervises student workers, the position will maintain an on-call role on weekends for emergencies and staffing shortages. If hours are accumulated over a weekend, the weekday schedule will be adjusted accordingly.

Education:

Required: High school diploma

Preferred: Associate’s or Bachelor’s degree

Professional Experience:

Required: Experience working with young adults and/or working in a public-facing service environment.

Preferred: Library experience in a Circulation or Access Services area, including experience with Alma or other integrated library systems.