Library Assistant II – Reserves Supervisor

Sam Houston State University; Huntsville (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Sam Houston State University in Huntsville, TX, is seeking a Library Assistant II – Reserves Supervisor to manage reserve materials, assist faculty and students, and supervise student staff. The role supports circulation, electronic reserves, and copyright compliance within Newton Gresham Library.

The position involves Friday evening shifts, Saturdays on rotation, and occasional evenings as needed. Requires an associate degree or 60 college hours; library experience is helpful, with no mandatory

Qualifications

• Associate degree or sixty hours of college required.
• No experience required. Library experience would be helpful.
• A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Responsibilities

• Process physical equipment in the Tools & Techs circulation collection and conduct periodic equipment inventories; process paper reserve material including files, professor's personal books, and library books; process electronic reserves by scanning, remediating for accessibility, creating course pages, and linking to course pages.
• Provide faculty with information about reserve materials and basic copyright information; refer complex copyright questions to the Associate Director; maintain copyright records to conform to guidelines.
• Close the library and Service Desk on Friday evenings; staff Service Desk and Stacks; provide Circulation and Reserves services; handle patron inquiries by phone, email, or in person; manage patron accounts and policies.
• Notify Billing Supervisor for recalls; manage faculty periodical checkout audits; review social media content; assist with monthly Circulation statistics; enforce Library and University policies for employees and patrons.
• In rotation with staff, help interview and hire student assistants; assist with staff hiring committees; participate in training and projects; perform other duties to maintain functions and services.

Skills

Customer service

Communication

Public service

Supervisory tasks

Education

Associate degree or 60 college hours

Tools

Microsoft Office

Alma

Springshare LibApps

LibGuides & LibAnswers

LibCal

TouchNet POS

Scanners

Adobe Acrobat

Job description

Requisition

202600293S

Title

Library Assistant II – Reserves Supervisor

FLSA status

Non-Exempt

Hiring Salary

This position is a pay grade 2. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category

Clerical

Department

Newton Gresham Library

Division

Division of Academic Affairs

Open Date

09/23/2026

Open Until Filled

Yes

Educational and Experience Requirement

Associate degree or sixty hours of college required. No experience required. Library experience would be helpful. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Provides responsible technical, supervisory, and public services skills necessary in the operation of a specific work unit in the university library.

Primary Responsibilities

Responsibilities include, but are not limited to:

• Process physical equipment in the Tools & Techs circulation collection and conduct periodic equipment inventories; Process paper reserve material which includes: files, professor’s personal books, and library books. This includes material put on permanent reserve and course material that generally remains on reserve by the semester; Process electronic reserves which includes: scanning, remediating for accessibility, creating course pages, and linking scanned or database material to course pages.
• Provide faculty with information about their reserve materials; Provide faculty and students with basic information about copyright; Refer faculty with more complex copyright questions to the Associate Director of Library Public Services; Maintain copyright records so that the Library conforms to copyright guidelines.
• Close the library and the Service Desk on Friday evenings; Staff the Service Desk and Stacks as assigned, which includes, but not limited to: (1) Provide Circulation and Reserves services at the Service Desk; (2) Answer patron and faculty inquiries of a complex nature by telephone, email, or in person, including researching patron accounts and interpreting policy to patrons; (3) Handle patron cash and credit payments as needed; (4) Supervise student assistants: prioritizing, delegating, and monitoring work; (5) Assist in the training of student assistants; (6) Recommend revisions to policy and procedures as needed; (7) With all other Access Services staff, is responsible for building security.
• Notify Billing Supervisor when charges for recalls should be placed on a patron account; Manages faculty periodical checkout audits; Review and approve, according to library and university standards, social media content created by student employee(s); Assist with monthly Circulation statistics in the absence of the Night Circulation Supervisor; Consistently enforce all Library and University policies for employees and patrons.
• In rotation with all other Access Services staff, help to interview and hire student assistants as needed; Assist with staff hiring committees and training new staff upon request; Projects as identified or assigned; Perform other duties as needed to assure that functions and services are maintained.

Other Specifications

Primary computer hardware/software used on the job:

• Microsoft Office, especially Outlook, Word, Excel and Teams
• Alma (integrated library system)
• Springshare LibApps suite – especially LibGuides E-Reserves module, LibAnswers Ref Analytics, and LibCal Banner enterprise system
• TouchNet computer point-of-sale (POS) software
• Flatbed scanner, KIC overhead scanner, and scanning software
• Adobe Acrobat

Working conditions are normally in a semi-private or general working area of the library with little or no disagreeable conditions. Must be able to carry boxes, load and push book trucks and shelve books.

The normal work schedule is Monday-Friday, 9:00AM-6:00PM. In addition, the Reserves Supervisor is on a rotation schedule with other Access Services staff and is required to work assigned Saturdays (either banking time or flexing time during the same work week). Some evenings or nights may be requested if serious short-staffing problems arise.

Full Time Part Time

Full Time

Quicklink

https://shsu.peopleadmin.com/postings/48706

EEO Statement

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report