Library Assistant

New Mexico Junior College; Hobbs (NM); On-site; USD 21,000 - 30,000; Full time

Job summary

New Mexico Junior College in Hobbs, NM is seeking a Library Assistant to support circulation and patron services. You will handle automated system tasks, assist students and staff, and help manage holds, recalls, and interlibrary loans.

The role includes inventory, displays, and room reservations, with opportunities to participate in policy development and archival work as needed.

Qualifications

• High school diploma or equivalent.
• Some experience in a library setting preferred.
• Knowledge of college policies and ILS procedures.
• Ability to train and supervise student workers.

Responsibilities

• Oversee circulation desk functions and circulate library materials.
• Assist patrons in locating materials and assign work to student workers.
• Process holds/recall requests and notify users of availability.
• Assist with cataloging duties and enforce library policies.
• Monitor ELIN consortium loans and interlibrary loan requests.
• Schedule study room reservations and manage scheduling system.
• Conduct annual inventory and prepare reports on overdue materials.
• Prepare general library and office supply orders.
• Provide statistical and activity reports to Head Librarian.

Skills

Knowledge of college policies and pro­

Knowledge of general library pro­cedur

Knowledge of interlibrary loan proc

Knowledge of modern office procedures

Customer service etiquette

Record keeping procedures

Verbal and written communication

Interpersonal relations with staff and

Ability to multi-task

Teamwork

Report writing

Operating office machines

Confidentiality

Flexible scheduling

Supervising student workers

Move up to 50 pounds

Education

High school diploma or equivalent

Library experience preferred

Job description

TITLE: Library Assistant

REPORTS TO: Head Librarian

SUMMARY

• Under general supervision, performs the support and processing functions of the library such as: overseeing circulation desk functions; circulating library materials, general integrated library system (ILS) functions; creation of user accounts, data input; sorting library materials; material inventory; file, shelve, library items; assist library patrons in locating materials; assign work to and/or oversees part-time and/or student workers.

DUTIES & RESPONSIBILITIES

• Maintains the circulation area in an organized and efficient manner; circulates library materials utilizing an automated system (ILS); maintains patron database; provides reserve service and directional information; refers library users to the appropriate reference area; sorts and shelves library materials and shifts library collections; creates new book displays; identifies materials that require repair/maintenance.

• Provides customer service to College students, faculty, staff, and local patrons; assigns and leads the daily work activities of student workers assigned to circulation.

• Coordinates the processing of hold and recall requests and notifies library users of availability; resolves overdue recall issues following established guidelines; may assist with cataloging duties; interprets and enforces library and college policy and procedures; assists in modifying and creating policies and procedures as appropriate; interacts appropriately with library patrons and refers problems and in-depth reference inquiries to a higher level of supervision.

• Monitors and tracks Estacado Library Information Network (ELIN) consortium loans; sends and receives items; responds to consortium loan requests.

• Assists with OCLC WorldShare Interlibrary loan requests.


• Schedules library study room reservation requests; maintain electronic room scheduling system.

• Conducts an annual inventory of the print book collection; coordinates library displays; maintains/processes circulation quarterly reports as needed; maintains knowledge of, and is cross-trained in all library support staff and reference functions.


• Generates standard reports on overdue materials, collection maintenance, and statistics.


• Tracks missing issues of periodicals; prepares items for access/display.


• Generates general library and office supply orders.

• Serves as a building coordinator for the library, and submits maintenance work orders as required.


• Provides statistical and activity reports to the Head Librarian as needed.


• Assist Head Librarian in archival management, storage, and digitization as required.

• May serve on various campus committees as assigned.


• Performs other duties as assigned or required.


• Nothing contained herein shall limit the President in assigning the employee to any of the various college activities for which he/she would be qualified in order to meet the needs of New Mexico Junior College.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.


• Some experience in a library setting preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of college policies and procedures affecting assigned work.

• Knowledge of general library procedures/policies and integrated library system (ILS) functions.

• Knowledge of procedures of various interlibrary loan networks, copyright guidelines and location, and verification tools sufficient to coordinate interlibrary loan activity.


• Knowledge of modern office procedures, methods, and equipment.


• Knowledge of proper public contact and telephone, email etiquette.


• Knowledge of principles and procedures of record keeping.


• Skill in dealing with the public, and utilizing appropriate customer service techniques.

• Skill in both verbal and written communication.

• Skill in establishing and maintaining effective working relationships with other department staff, faculty, students, and the public.

• Ability to set priorities, meet deadlines, and multi-task with minimal supervision.


• Ability to work independently and as a member of a team.

• Ability to prepare clear and concise reports.


• Ability to operate various types of office machines such as personal computers, photocopying machines, microfilm/microfiche readers sufficient to locate catalog information.

• Ability to maintain confidentiality of all information.


• Ability and willingness to work a flexible schedule in order to cover the operating hours of the library.


• Ability to train and assign student workers, and advise professional library staff sufficient to maintain the library collection according to library policy and procedures.

• Position may require the ability to safely move up to 50 pounds.

Additional Information:

In compliance with federal law, all individuals hired will be required to verify their identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire. This position is not eligible for Visa sponsorship.