Library Acquisitions Assistant

City of Norwalk, Connecticut; Norwalk (CT); On-site; USD 42,000 - 66,000; Full time

Job summary

The City of Norwalk, Connecticut is seeking a detail-oriented library orders clerk to manage book, database, and technology orders, including rush requests, replacements, and returns.

You will process invoices, assist with vendor payments, and handle end-of-fiscal-year reconciliation in the Integrated Library System. Familiarity with municipal accounting software is a plus. Strong communication and organizational skills required.

Qualifications

• Ability to think independently and work with limited supervision.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and coordinate multiple steps.
• Ability to use various technologies.

Responsibilities

• Orders books, databases and some technology.
• Places rush orders on demand and handles replacements and returns.
• Processes invoices and maintains fund accounts.
• Completes monthly credit card expense form and performs end-of-fiscal-year reconciliation in the ILS.
• Collects data for statistical analysis and budget input; prepares year-end files.

Skills

Independent work

Written communication

Prioritization

Technology usage

Education

High school diploma or GED

Associate degree preferred

Tools

ClearGOV

MUNIS

Tyler Technologies

Job description

Description Of Work

Position Definition: This position serves as the primary source for library orders and administrative tasks that support library purchases. Responsibilities include, ordering books, databases and some technology, in addition to placing rush orders on demand, handling replacements, order issues and returns. Acquisition functions range from working with vendors for invoicing and maintaining fund accounts to completing the monthly credit card expense form for items purchased and performing end of fiscal year reconciliation within the Integrated Library System (ILS).

General Duties:

Orders office and processing supplies, maintenance supplies, and copier paper for the various departments. Handles invoices ranging from programs to databases. Identifies vendors and confirms availability of materials. Monitors open orders and verifies status of requests, orders, invoices, and payments. Reconciles orders/invoices and sorts and distributes material appropriately. Collects data for statistical analysis and preparation for fiscal year budget input. Performs end of fiscal year paper file changeover by June 30. Performs end of fiscal year reconciliation within the ILS by June 30. Creates new fiscal year files for July 1. Annotates and prioritizes orders with special handling instructions such as hold requests for catalogers.

Supervised By:

Receives general supervision from the designated supervisor.

Required Knowledge, Skills And Abilities

Ability to think independently and work effectively with limited supervision. Ability to effectively communicate both orally and in writing. Ability to prioritize assigned duties that require the coordination of steps/procedures. Ability to use various technologies.

Minimum Qualifications

• Graduation from high school or GED
• Familiarity with ClearGOV, MUNIS/Tyler Technologies municipal accounting software, or equivalent software is a plus
• 2-year degree in relevant coursework is preferred

Special Licenses/Certifications AND/OR Supplemental Information

License or Certificate: Not applicable.

Note: The above is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

NMEA Grade 10

The City of Norwalk is an Affi… Employeer