Acquisitions Assistant (Part-time, Non-exempt)

Farmington-Community-Library; Farmington Hills (MI); On-site; USD 23,000 - 27,000; Full time

Benefits offered by this job

Paid vacation

Sick time

Holidays

Dental/vision/hearing reimbursement

Life and long-term disability保险

Employer-supported retirement plan

Health savings plan

Job summary

Farmington Community Library is seeking an Acquisitions Assistant to support the daily operations of the Acquisitions Department, including receiving, invoicing, and processing library materials. The role collaborates with department staff to maintain accurate records and ensure timely workflows that keep materials prepared for circulation.

Hours are 24-28 per week, primarily daytime with occasional evenings and weekends.

Qualifications

• High School Diploma or equivalent.
• Minimum one year of experience in an administrative, clerical, library, or related position.
• Demonstrated experience using computers, data entry systems, and Microsoft 365 applications.

Responsibilities

• Receives incoming library materials and verifies packing slips against invoice.
• Manages invoicing and payments for library materials, ensuring accuracy and proper documentation.
• Processes, labels, links, and encodes library materials to appropriate bibliographic and item records in accordance with established procedures.
• Searches, retrieves, and downloads MARC records from OCLC WorldShare into the Library's ILS.
• Orders, organizes, and maintains inventory of office and materials processing supplies to support departmental operations.
• Provides training and guidance to staff on materials processing, encoding, linking, and check-in procedures as needed.
• Maintains organized work areas and supports efficient workflows for receiving, cataloging, and processing library materials.

Skills

Attention to detail

Organizational skills

Time management

Microsoft 365

Data entry

Education

High School Diploma

Tools

Polaris/Leap

OCLC WorldShare

ILS/cataloging software

Job description

Description

The Acquisitions Assistant reports to the Head of Acquisitions and supports the daily operations of the Library's Acquisitions Department, including receiving, invoicing, and processing library materials. This position works collaboratively with department staff and other Library departments to maintain accurate records, support efficient workflows, and ensure materials are prepared for circulation in a timely and accurate manner. The Farmington Community Library is an Equal Opportunity Employer committed to providing an inclusive and equitable workplace. We welcome applicants from all backgrounds and are committed to building a talented team that reflects the community we serve.

Hours: 24-28 hours per week; Primarily daytime hours, with occasional evening and weekend hours on a flexible basis

Pay Rate: $18.75 per hour

Benefits: Paid vacation, sick time, and holidays; dental/vision/hearing reimbursement; life and long-term disability insurance; employer-supported retirement and health savings plans

Primary Responsibilities:

• Receives incoming library materials and verifies packing slips against invoice
• Manages invoicing and payments for library materials, ensuring accuracy and proper documentation
• Processes, labels, links, and encodes library materials to appropriate bibliographic and item records in accordance with established procedures
• Searches, retrieves, and downloads MARC records from OCLC WorldShare into the Library's ILS
• Orders, organizes, and maintains inventory of office and materials processing supplies to support departmental operations
• Processes and links donated materials selected for inclusion in the Library's collection
• Provides training and guidance to staff on materials processing, encoding, linking, and check-in procedures as needed
• Assists with identifying and resolving issues related to materials processing and item records
• Maintains organized work areas and supports efficient workflows for receiving, cataloging, and processing library materials
• Assists the Patron Services Department, including providing circulation desk coverage as needed
• Other duties as assigned

Requirements

Knowledge, Skills & Abilities:

• Excellent attention to detail and accuracy in completing tasks and maintaining records
• Strong organizational and time management skills, with the ability to prioritize tasks, manage competing demands, and adapt to changing priorities
• Strong computer skills, including experience with Microsoft 365 applications, databases, and data entry systems
• Ability to perform detailed, precise manual tasks, including the accurate and consistent placement of labels, stamps, and other materials processing elements
• Strong problem-solving skills and ability to identify and resolve discrepancies in records, orders, and invoices
• Ability to learn and effectively use library systems, cataloging software, and materials processing equipment
• Effective oral and written communication skills, including the ability to provide clear instructions and guidance to staff
• Ability to work independently and collaboratively as part of a team
• Ability to establish and maintain positive, professional working relationships with staff and vendors
• Ability to understand and follow established procedures, maintain accurate records, and support efficient departmental workflows
• Strong customer service skills and ability to assist patrons in a courteous and professional manner

Minimum Qualifications:

• High School Diploma or equivalent
• Minimum one year of experience in an administrative, clerical, library, or related position
• Demonstrated experience using computers, data entry systems, and Microsoft 365 applications

Preferred Qualifications:

• Minimum one year experience working in a public library, particularly in acquisitions, cataloging, or technical services
• Demonstrated experience using an integrated library system (ILS), preferably Polaris/Leap
• Demonstrated experience searching and downloading MARC records from OCLC, physically processing library materials, or receiving/invoicing

Physical Activity Requirements:

Medium work - Lifting 20 to 50 pounds occasionally and 10 to 25 pounds frequently. The physical demand requirements are in excess of those used for Light Work and involve being on your feet generally most of the day.