Legislative Office Coordinator

KIOWA TRIBE OF OKLAHOMA; Lawton (OK); On-site; USD 40,000 - 49,000; Full time

Job summary

The Kiowa Tribe of Oklahoma seeks a dedicated Administrative Office Manager for District 5 Legislative Office in Lawton, OK. This role handles daily operations, consituent liaison, records, and legislative support to ensure professional services for Tribal citizens.

Responsibilities cover office management, correspondence, budgeting support, and community outreach, with emphasis on confidentiality, compliance, and teamwork with Tribal leadership.

Qualifications

• Must possess a High School Diploma or GED equivalent.
• Minimum of one year work experience in an administrative office setting.
• Knowledge of the Kiowa Constitution and Kiowa Tribal Laws.
• Knowledge of Tribal government structure and legislative processes.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Ability to maintain strict confidentiality.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to prioritize multiple assignments and meet deadlines.
• Ability to work independently while exercising sound judgment and professionalism.
• Ability to establish and maintain effective working relationships with Tribal officials, employees, Tribal citizens, and outside agencies.

Responsibilities

• Manage the daily operations of the Legislative District office to ensure efficient and professional services to Tribal citizens.
• Serve as the primary point of contact for constituents, Tribal officials, departments, and external agencies.
• Maintain office organization, filing systems, records, and confidential documents in accordance with Tribal policies and laws.
• Prepare correspondence, memoranda, reports, agendas, meeting notices, and other official documents.
• Answer calls, respond to emails, greet visitors, and direct inquiries to appropriate departments.
• Monitor office supply inventory and coordinate purchases.
• Maintain calendars, schedules, and appointments for the Legislative District Representative(s).
• Provide administrative support for legislative duties and responsibilities.
• Coordinate constituent meetings, public forums, and community outreach events.
• Prepare meeting materials and legislative documents; record minutes.
• Track legislative actions, resolutions, ordinances, and initiatives.
• Assist with research related to Tribal laws and policies.
• Serve as a liaison between Tribal members and the Legislative District Representatives.
• Receive, document, and respond to constituent concerns and inquiries.
• Coordinate referrals to Tribal departments and programs.
• Maintain confidential constituent information and assist with community meetings.
• Establish and maintain electronic and paper filing systems.
• Ensure records retention compliance and prepare reports.
• Assist with budget monitoring, procurement documentation, and travel arrangements.
• Draft newsletters and informational materials; support social media and website updates.
• Promote positive public relations for the Legislative District office.

Skills

Excellent written and verbal

Strong organizational skills

Time management

Customer service

Interpersonal skills

MS Office proficiency

Office management software

Confidentiality

Ability to work independently

Communication with Tribal officials

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

The Kiowa Tribe of Oklahoma seeks a dedicated Administrative Office Manager for District 5 Legislative Office in Lawton, OK. This role handles daily operations, consituent liaison, records, and legislative support to ensure professional services for Tribal citizens.

Responsibilities cover office management, correspondence, budgeting support, and community outreach, with emphasis on confidentiality, compliance, and teamwork with Tribal leadership.