Legislative Administrative Specialist

AZ State Jobs; Phoenix (AZ); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

ASRS retirement

Health and dental insurance

Vacation with 10 paid holidays per yr

Sick leave

Job summary

Arizona House of Representatives position for an Administrative Assistant in Phoenix, AZ. Non-partisan role providing comprehensive administrative and operational support to Members of the House of Representatives and assisting in the efficient functioning of legislative offices.

The successful candidate will be the primary contact for constituents, stakeholders, and government offices, ensuring the Member remains informed, prepared, and organized.

Qualifications

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent research, organizational, written communication, and public speaking skills.
• Demonstrated ability to work effectively both independently and as part of a team.
• Experience in administrative support, clerical work, or office management.
• Ability to work extended hours during the legislative session as needed.
• Strong customer service and interpersonal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexibility and adaptability to changing priorities and deadlines.

Responsibilities

• Coordinate meetings with constituents, stakeholders, legislative staff, and other elected officials.
• Reserve meeting rooms and coordinate logistics for meetings and press conferences.
• Ensure the Member is prepared for scheduled meetings and events.
• Manage the Member's calendar, appointments, and daily schedule.
• Manage invitations and RSVPs on behalf of the Member.
• Provide coverage for other legislative offices as needed.
• Sort, prioritize, and distribute mail and correspondence.
• Answer and screen incoming telephone calls.
• Provide timely reminders regarding meetings, committee hearings, caucus meetings, and floor sessions.
• Ensure the Member has all necessary materials prior to meetings, hearings, and legislative activities.

Skills

MS Office Suite

Organizational skills

Written communication

Public speaking

Interpersonal communication

Customer service

Job description

Arizona House of Representatives position for an Administrative Assistant in Phoenix, AZ. Non-partisan role providing comprehensive administrative and operational support to Members of the House of Representatives and assisting in the efficient functioning of legislative offices.

The successful candidate will be the primary contact for constituents, stakeholders, and government offices, ensuring the Member remains informed, prepared, and organized.