Temp Litigation Client Services Specialist

Fox Rothschild LLP; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Fox Rothschild LLP in Dallas, TX seeks a Legal Administrative Assistant to support a team of attorneys within the CST. This full-time role requires strong organizational skills, professional demeanor, and experience with Texas court filing procedures.

Responsibilities include managing attorney calendars, preparing legal documents, handling client communications, and coordinating travel. A minimum of five years in a legal environment and an Associate’s degree (Bachelor’s preferred) are preferred.

Qualifications

• Associate’s Degree preferred; Bachelor’s Degree a plus; applicable work experience may be considered in lieu of a degree.
• Minimum of five (5) years related experience at a law firm or legal or corporate department required.
• Strong experience in Texas local and state electronic court filing procedures required.
• Proficient with MS Office and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide superior client service by answering and screening calls in a courteous and timely manner and providing other client assistance when needed.
• Work closely with attorneys and clients to ensure seamless transfer of information.
• Facilitates the management of client specific data to enhance the overall approach to dedicated interactions.
• Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
• Manage attorney calendars and assist in meeting deadlines, coordinate attorney and/or client travel arrangements and collaborate with the client regarding same.
• Prepare legal documents, memoranda, and correspondence from draft or dictated text.
• Create, edit, format, and proofread documents, spreadsheets and presentations with the highest level of accuracy and attention to detail.
• Assist multiple attorneys as primary assignment and provide additional support, back‐up, and PTO coverage for the CSS assigned to the team.
• Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.
• Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
• Calendar all critical deadlines and other dates requiring action into a calendaring database and ensure accurate calculations; maintain and manage these deadlines.

Skills

Client service

Communication

Organization

Attention to detail

Time management

Education

Associate’s Degree preferred

Bachelor’s Degree a plus

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Fox Rothschild LLP in Dallas, TX seeks a Legal Administrative Assistant to support a team of attorneys within the CST. This full-time role requires strong organizational skills, professional demeanor, and experience with Texas court filing procedures.

Responsibilities include managing attorney calendars, preparing legal documents, handling client communications, and coordinating travel. A minimum of five years in a legal environment and an Associate’s degree (Bachelor’s preferred) are preferred.