Legal Support Specialist II

Bradley Arant Boult Cummings LLP; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salaries

Comprehensive benefits

Professional development

Inclusive culture

Job summary

Bradley Arant Boult Cummings LLP seeks an experienced Legal Support Specialist II to provide advanced administrative and legal support firm-wide. You will draft, format, and proofread documents, manage deadlines, and mentor junior staff in a collaborative, client-focused environment.

The role emphasizes organization, discretion, and tech-savviness, with in-house training and opportunities to develop through challenging assignments. Join a supportive culture that values accuracy and teamwork.

Qualifications

• Associate’s degree preferred; bachelor’s is a plus.
• Minimum 4+ years of legal assistant experience required.
• Strong interpersonal skills and professionalism.
• Ability to manage multiple priorities in a fast-paced setting.
• Discretion with confidential information and judgment.
• Proficiency in MS Word, Outlook, Excel and legal programs.
• Willingness to train and mentor colleagues.

Responsibilities

• Prepare legal documents, memos and notices with accuracy.
• Format, edit, proofread documents, spreadsheets and slides.
• Draft pleadings and briefs with advanced formatting.
• Transcribe data from audio to text when needed.
• Create and edit PowerPoint presentations and charts.
• Transmit documents to clients and courts via filings, email or mail.
• Manage workflow and deadlines, coordinating with teams.

Skills

Advanced admin

Legal support

MS Word

Outlook

Excel

Proofreading

Time management

Team player

Mentoring

Data entry

Education

Associate’s degree

Bachelor’s degree a plus

Tools

MS Word

Outlook

Excel

Law firm software

Job description

As an experienced member of the Legal Resource Center (LRC), the Legal Support Specialist II (LSS II) provides advanced administrative and legal support to attorneys firm-wide. The LSS II works collaboratively and cooperatively with others in a team environment to deliver the highest level of service to internal and external clients.

The Legal Support Specialist II role is an opportunity to continue enhancing your career in a professional services environment. Bradley offers inhouse training to fill gaps in skillsets that are needed to perform the essential functions of this role. The successful candidate will be self-motivated, detail-oriented, punctual and will have excellent organization, communication and computer skills. Opportunity will exist to mentor our team members in the Legal Support Specialist I role.

Key Responsibilities:

• Prepare legal documents, memoranda and correspondence from draft or dictated text.
• Create, edit, format and proofread documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.
• Draft simple notices.
• Generate pleadings and briefs with the ability to perform extensive formatting, styling and editing of documents using advanced features of Word including Tables of Contents, Tables of Authorities, Cross-referencing, and Track Changes.
• Transcribe data from audio tapes.
• Create and edit PowerPoint slide presentations and other graphs and charts.
• Convert PDF files to Word format, cleaning up and formatting converted document.
• Manage workflow of assigned tasks and projects, prioritizing incoming tasks to meet deadlines and coordinate with other support services to complete work.
• Transmit legal documents, memoranda, and correspondence to clients, witnesses and court officials by electronic filing, fax, email, mail and/or messenger.
• Assist with management of client financial records, accountings and reporting requirements.
• Calendar critical deadlines and other dates requiring action and ensure accurate calculations.
• Submit for and maintain, Bar and Court Admissions.
• Track attorney Continuing Legal Education.
• Back-up for Receptionist.
• Provide additional support, back-up and PTO coverage for LSS II Team.
• Other advanced clerical tasks and related duties, as assigned.

Job Requirements:

• Associate’s degree preferred; Bachelor’s degree is a plus.
• 4+ years’ experience as a legal assistant required.
• Excellent interpersonal skills.
• Ability to remain poised and demonstrate composure and tact in stressful situations.
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-drive, detail-oriented work environment utilizing excellent judgment, and decision-making skills.
• Ability to maintain confidentiality.
• Embrace technology and seek knowledge to improve efficiency and quality of work.
• Advanced computer skills including knowledge of MS Word, Outlook, Excel as well as specific law firm programs.
• Familiarization with basic graphics and picture manipulation, including resizing, copying, and pasting functions.
• Excellent oral and written communication skills.
• Ability and desire to train and mentor others.
• Typing accuracy, ability to proofread with an attention to detail.
• Good organizational skills.
• Strong client service focus and ability to work effectively in a team environment.
• Self-motivation and ability to work with minimal supervision, while functioning effectively as part of a team.
• Various physical activity may be required.

Why Join Bradley?

We offer more than just a job - we provide a place to build your career. Bradley offers:

• Competitive salaries, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, life, disability, and retirement.
• Professional development support, including CLE tracking and training programs.
• A collaborative, inclusive, and supportive culture.

Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.