Legal Support Specialist

Addison Group; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

401(k)

Job summary

Addison Group is seeking an experienced Legal Assistant to join a collaborative team supporting attorneys in a large, fast-paced law firm environment in Houston, TX. The role focuses on litigation and defense-related matters, providing advanced administrative and legal support to multiple attorneys.

You will draft, format, proofread documents, manage electronic filings, and utilize PACER and other legal tech platforms. Strong organization and confidentiality are essential in this dynamic setting.

Qualifications

• 4+ years of legal support experience within a large law firm required.
• Defense litigation experience required.
• Experience supporting approximately 15 attorneys simultaneously or in a high-volume environment.
• PACER experience required.
• Experience with state and federal electronic filing systems required.

Responsibilities

• Provide advanced administrative and legal support to attorneys in a fast-paced law firm environment.
• Prepare, draft, format, edit, and proofread legal documents, pleadings, briefs, memoranda, and correspondence.
• Perform advanced legal document formatting using Microsoft Word (Tables of Contents, Tables of Authorities, cross-referencing, Track Changes).
• Draft simple notices and assist with preparation of legal filings.
• Manage electronic filing of legal documents with state and federal courts, clients, witnesses, and other external parties.
• Utilize PACER and other legal technology platforms to research, access, and file court-related documents.
• Manage workflow and prioritize multiple assignments and deadlines while coordinating with attorneys and other support teams.
• Calendar critical deadlines, court dates, and other action items, ensuring accurate calculations and timely follow-up.
• Assist with client financial records, reporting, Bar and Court Admissions, and attorney CLE tracking.
• Create and edit presentations, spreadsheets, charts, and other materials as needed.

Skills

Legal support experience

Defense litigation

Attention to detail

Communication skills

Education

Associate’s degree preferred; Bachelor’s degree a plus

Tools

PACER

Adobe

Intapp

NetDocuments

Litera

Job description

Benefits: This position is eligible for Medical, Dental, Vision, PTO, and 401 (k) benefits.

We are seeking an experienced Legal Assistant to join a collaborative team supporting attorneys in a large, fast-paced law firm environment. This position will provide advanced legal and administrative support to multiple attorneys, with a strong focus on litigation and defense-related matters.

Responsibilities:

• Provide advanced administrative and legal support to attorneys in a fast-paced law firm environment.
• Prepare, draft, format, edit, and proofread legal documents, pleadings, briefs, memoranda, correspondence, and other materials.
• Perform advanced legal document formatting using Microsoft Word, including Tables of Contents, Tables of Authorities, cross-referencing, Track Changes, and other advanced features.
• Draft simple notices and assist with preparation of legal filings.
• Manage electronic filing of legal documents with state and federal courts, clients, witnesses, and other external parties.
• UtilizePACER and other legal technology platforms to research, access, and file court-related documents.
• Manage workflow and prioritize multiple assignments and deadlines while coordinating with attorneys and other support teams.
• Calendar critical deadlines, court dates, and other action items, ensuring accurate calculations and timely follow-up.
• Assist with client financial records, accountings, reporting requirements, Bar and Court Admissions, and attorney CLE tracking.
• Create and edit presentations, spreadsheets, charts, and other materials as needed.
• Maintain confidentiality and deliver a high level of service to attorneys, clients, and internal stakeholders.

Qualifications:

• 4+ years of legal support experience within a large law firm required.
• Defense litigation experience required.
• Experience supporting approximately 15 attorneys simultaneously or within a similar high-volume environment.
• PACER experience required.
• Experience with state and federal electronic filing systems required.
• Strong legal document formatting, proofreading, and editing skills.
• Advanced proficiency with Microsoft Word, Outlook, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet strict deadlines.
• Ability to remain poised, professional, and tactful in stressful or fast-paced situations.
• Strong attention to detail and a high degree of accuracy.
• Ability to work independently with minimal supervision while contributing effectively to a collaborative team environment.
• Strong judgment, initiative, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred:

• Bankruptcy experience, particularly within a defense or litigation practice.
• Experience with advanced legal document formatting and proofreading.
• Experience with Adobe, Intapp, NetDocuments, and/or Litera.
• Associate’s degree preferred; Bachelor’s degree is a plus.
• Experience mentoring or training other legal support professionals.
• Familiarity with PowerPoint, graphics, charts, and document presentation.
• Experience supporting attorneys in a large, multi-office law firm environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.