Legal Support Specialist

Pilsbury Law; San Francisco (CA); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Palo Alto, California seeks a Legal Support Specialist to assist attorneys and paralegals with document prep, research, and admin tasks, including billing for client work and maintaining files.

Requires a BA/BS, strong MS Office, Excel and PowerPoint, plus the ability to multi-task and work accurately at pace. Schedule is four days in office and one remote day; overtime flexibility; Notary Public a plus. Salary range $65,000–$75,000.

Qualifications

• BA/BS degree required.
• Proficient in MS Office (Word/Excel/PowerPoint).
• Strong administrative and interpersonal skills; high accuracy.

Responsibilities

• Prepare documents and engagement letters; bill for client work.
• Maintain electronic and physical files; organize binders and mailings.
• Assist with travel arrangements and calendar management; schedule meetings.

Skills

MS Office

Excel

PowerPoint

Administrative support

Attention to detail

Education

Bachelor's degree

Job description

Legal Support Specialist

Palo Alto, California

Job Description

We are seeking to hire a Legal Support Specialist to support the SV office. The Legal Support Specialist will play a vital role in supporting attorneys and legal professionals in their day-to-day tasks. They will also work closely with the paralegals and Legal Practice Coordinators as it pertains to preparing documents, conducting research, and assisting with administrative duties. The Legal Support Specialist role will be expected to bill for client billable work as directed. Primary responsibilities include, but are not limited to, preparing expense reports, check requests, new business memos, prepare engagement letters, mailing and binders, calendar entry, editing pre-bills, maintaining electronic files, assisting with travel arrangements, and scheduling meetings. In addition, the candidate will assist the attorneys with document production, compiling documents, preparing binders; quality checking to ensure materials are collated properly. Organize physical and electronic files, creating hyperlinks, electronic filings and other duties as may be assigned. Track deadlines for tax filings, compliance requirements, and court dates. Assist with the preparation of tax forms, filings, and supporting documents.

The successful candidate must have a strong interest in the legal profession. The candidate must be proficient in MS Office, Excel and Power Point. The candidate will have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid Excel and computer skills are essential. The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. The current requirement is a minimum of 4 days in the office, remote 1 day with the understanding that this schedule may change as business needs require. Overtime flexibility is required. Candidate must be a team player and have the ability to adapt to changing technologies and procedures.

BA/BS degree required. Notary Public, a plus.

California Pay range for this role, with final offer amount dependent on skillset and experience, is $65,000 - $75,000.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act. Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [e-mail].