Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP; Palo Alto (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in California seeks a detail‑oriented administrative assistant to support the legal team. You will prepare expense reports, check requests, engagement letters, mail and bind documents, and create calendar entries for attorneys, ensuring accuracy and timely delivery.

The role includes editing pre‑bills, organizing physical and electronic files, tracking deadlines for tax filings and court dates, assisting with travel and meetings, and helping with document

Qualifications

• Strong interest in the legal profession
• Proficiency in MS Office, Excel, and PowerPoint
• Strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail
• Strong proofreading, solid Excel and computer skills are essential
• Positive self‑starter with a strong work ethic and professional demeanor
• Demonstrates initiative and can successfully multi-task and prioritize to handle a very fast pace
• Team player with ability to adapt to changing technologies and procedures
• Minimum BA/BS degree required; Notary Public a plus
• Qualified applicants with arrest and conviction records will be considered in accordance with the California Fair Chance Act

Responsibilities

• Prepare expense reports, check requests, and new business memos
• Prepare engagement letters, mail and bind documents, create calendar entries
• Edit pre-bills and maintain electronic files
• Assist with travel arrangements and schedule meetings
• Assist attorneys with document production, compile documents, and prepare binders
• Quality-check materials to ensure proper collation
• Organize physical and electronic files, create hyperlinks, and perform electronic filings
• Track deadlines for tax filings, compliance requirements, and court dates
• Assist with preparation of tax forms, filings, and supporting documents
• Bill for client billable work as directed

Skills

Strong interpersonal skills

Attention to detail

Multitasking

Professional demeanor

Education

Bachelor's degree

Notary Public (a plus)

Tools

MS Office

Excel

PowerPoint

Job description

Primary Responsibilities

• Prepare expense reports, check requests, new business memos
• Prepare engagement letters, mail and bind documents, create calendar entries
• Edit pre-bills and maintain electronic files
• Assist with travel arrangements and schedule meetings
• Assist attorneys with document production, compile documents, and prepare binders
• Quality‑check materials to ensure proper collation
• Organize physical and electronic files, create hyperlinks, and perform electronic filings
• Track deadlines for tax filings, compliance requirements, and court dates
• Assist with preparation of tax forms, filings, and supporting documents
• Bill for client billable work as directed

Work schedule: minimum of 4 days in the office, 1 remote day; overtime flexibility required.

Qualifications

• Strong interest in the legal profession
• Proficiency in MS Office, Excel, and PowerPoint
• Strong administrative and interpersonal skills; ability to handle a high‑volume desk with extreme accuracy and meticulous attention to detail
• Strong proofreading, solid Excel and computer skills are essential
• Positive self‑starter with a strong work ethic and professional demeanor
• Demonstrates initiative and can successfully multi‑task and prioritize to handle a very fast pace
• Team player with ability to adapt to changing technologies and procedures
• Minimum BA/BS degree required; Notary Public a plus
• Qualified applicants with arrest and conviction records will be considered in accordance with the California Fair Chance Act

California Pay range: $65,000 – $75,000, depending on skill set and experience.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.