Legal Support Specialist

New Pig Corporation; Antis Township (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

New Pig Corporation seeks a Legal Support Specialist to oversee contract and consent workflows in Agiloft, manage COI processes, and maintain trademark and patent portfolios. You will track deadlines, file documents, and act as a liaison between the legal team and internal/external stakeholders on contract matters.

The role focuses on administrative precision, data organization, and cross-functional coordination across IP and contracts teams, with onsite duties in Tipton, PA, and day-to-day

Qualifications

• Degree or equivalent in legal support, paralegal studies, or business administration.
• Minimum 1-3 years' experience in legal operations, paralegal, or contracts/IP administration role.
• Experience with Agiloft or similar contract lifecycle management (CLM) software.
• Familiarity with trademark and patent administration, filing processes, and renewal tracking.
• Strong organizational skills with high attention to detail. Accuracy in document and data management.
• Ability to manage multiple deadlines and competing priorities independently. Deadline and calendar management.
• Proficient in Microsoft Office with strong experience in Excel, Adobe and other spreadsheet/tracking tools
• Strong written and verbal communication skills for coordinating with legal counsel and internal stakeholders.
• Process-oriented approach to recurring administrative workflows.

Responsibilities

• Review and create contract templates within Agiloft (contract software system).
• Review consent and release forms for accuracy and completeness.
• Update document and workflow status within Agiloft.
• Evaluate, process, track and update Certificates of Insurance.
• Maintain electronic COI records and ensure accessibility for internal teams.
• Manage PIM and PAL dashboards and reporting.
• Evaluate and manage trademark and patent-related email correspondence.
• Maintain trademark & patent tracking spreadsheets and logs.
• Maintain electronic trademark & patent files.
• Update and maintain the Intranet system and web listing records for trademarks.
• Track trademark renewals and filing deadlines.
• Process trademark and patent related paperwork and filings.
• Support management of trademark infringement matters, including documentation and coordination with legal.
• Update and maintain the Intranet list for patent records.
• Track patent renewal and filing deadlines.
• Store and safeguard original patent documents.
• Work directly with legal counsel on trademark matters.
• Maintain accurate spreadsheets and tracking logs across all IP and contract functions.
• Maintain organized electronic filing systems.
• Monitor and respond to legal department email correspondence in a timely manner.

Skills

Organizational skills

Deadline management

Communication skills

Data management

Attention to detail

Process-oriented

Time management

Education

Degree or equivalent in legal support, paralegal studies, or business administration

Tools

Agiloft CLM

Microsoft Office

Excel

Adobe

Job description

New Pig Corporation – Legal Support Specialist – Tipton, PA 16684 – Onsite, Daylight Shift

The Legal Support Specialist supports the legal department by administering contract and consent form workflows in Agiloft, managing the organization's Certificate of Insurance (COI) process, and maintaining the company's trademark and patent portfolios. This role tracks renewal deadlines, processes legal paperwork, maintains accurate electronic and physical filing systems, and serves as a key liaison between the legal team and internal/external stakeholders on contract matters.

Responsibilities

Contract & Certificates of Insurance

• Review and create contract templates within Agiloft (contract software system)
• Review consent and release forms for accuracy and completeness
• Update document and workflow status within Agiloft
• Evaluate, process, track and update Certificates of Insurance
• Maintain electronic COI records and ensure accessibility for internal teams
• Manage PIM and PAL dashboards and reporting

Trademark & Patent Administration

• Evaluate and manage trademark and patent-related email correspondence
• Maintain trademark & patent tracking spreadsheets and logs
• Maintain electronic trademark & patent files
• Update and maintain the Intranet system and web listing records for trademarks
• Track trademark renewals and filing deadlines
• Process trademark and patent related paperwork and filings
• Support management of trademark infringement matters, including documentation and coordination with legal
• Update and maintain the Intranet list for patent records
• Track patent renewal and filing deadlines
• Store and safeguard original patent documents
• Work directly with legal counsel on trademark matters

General Administration

• Maintain accurate spreadsheets and tracking logs across all IP and contract functions
• Maintain organized electronic filing systems
• Monitor and respond to legal department email correspondence in a timely manner

Qualifications & Competencies

• Degree or equivalent experience in legal support, paralegal studies, or business administration
• Minimum 1-3 years' experience in legal operations, paralegal, or contracts/IP administration role
• Experience with Agiloft or similar contract lifecycle management (CLM) software
• Familiarity with trademark and patent administration, filing processes, and renewal tracking
• Strong organizational skills with high attention to detail. Accuracy in document and data management.
• Ability to manage multiple deadlines and competing priorities independently. Deadline and calendar management.
• Proficient in Microsoft Office with strong experience in Excel, Adobe and other spreadsheet/tracking tools
• Strong written and verbal communication skills for coordinating with legal counsel and internal stakeholders
• Process-oriented approach to recurring administrative workflows