Legal Support Coordinator

LHH US; Kentucky; Presencial; USD 70 000 - 85 000; Tempo integral

Resumo da oferta

LHH US is seeking a Legal Support Coordinator to supervise the daily workflow of a transactional legal administrative team in a downtown law firm. The role supports corporate, M&A, Tax and Real Estate groups with calendars, documents, and timekeeping.

Responsibilities include recruiting, onboarding, training, mentoring, and ensuring accurate editing of legal documents and filings. Strong document skills and attention to process are essential.

Qualificações

• High School diploma required.
• Minimum 5 years of corporate/transactional legal administrative assistant experience.
• Previous supervisory experience preferred.
• Working knowledge of legal documents, formatting, table of contents, styles, and track changes.
• Ability to manage workflow and delegate assignments and projects.

Responsabilidades

• Coordinate daily workflow for transactional legal administrative assistants.
• Review administrative processes and suggest improvements.
• Establish and maintain harmonious working relationships and foster teamwork.
• Monitor resource materials in Teams for up-to-date information.
• Conduct performance evaluations; mentor and guide team members.
• Assist with recruiting, onboarding, and training new team members.
• Maintain employees' timecards, time off requests, and remote work requests.
• Assist attorneys with preparation of legal documents and editing/ redlining of contracts and filings.
• Coordinate and assemble closing materials and binders.
• Draft standard correspondence and format documents.
• Coordinate and manage attorney calendars, meetings, and travel arrangements.
• Enter time entries into the firm's timekeeping system.
• Maintain paper and electronic client and administrative files.
• Handle conflict checks and client intake processes.

Conhecimentos

Legal admin experience

Supervisory experience

Document formatting

Workflow management

Timekeeping / billing familiarity

Formação académica

High School diploma

Ferramentas

Microsoft Teams

Timekeeping system

Document management system

Descrição da oferta de emprego

Job Description

Job Description

LHH is recruiting a Legal Support Coordinator for a downtown law firm. The Legal Support Coordinator supervises and coordinates the daily workflow of legal administrative assistants in support of the transactional practice groups including corporate, M&A, Tax and Real Estate.

Responsibilities:

• Coordinate the daily workflow for transactional legal administrative assistants, including monitoring the Attorney Support Portal to ensure work is assigned and completed timely and efficiently.
• Review administrative processes and procedures, identify areas for improvement and provide recommendations.
• Establish and maintain harmonious working relationships and foster an atmosphere of teamwork and cooperation.
• Monitor and coordinate resource materials in Teams to provide the most up-to-date information for the administrative team.
• Conduct effective performance evaluations; share knowledge, mentor and provide guidance to team members.
• Assist with recruiting, onboarding, and training new team members.
• Maintain employees' timecards, time off requests, and remote work requests.
• Assist attorneys with preparation of legal documents and general correspondence in an accurate and timely manner. Extensive editing, proofreading, and redlining of legal documents, including contracts, agreements, and corporate filings.
• Coordinate, assemble, and organize closing materials, including closing binders.
• Draft standard correspondence and format documents.
• Coordinate and manage attorney calendars, schedule meetings, and make travel arrangements.
• Enter time entries for attorneys accurately and efficiently into the firm's timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, and expense and reimbursement requests.

Qualifications:

• High School diploma required.
• Minimum 5 years of corporate/transactional legal administrative assistant experience.
• Previous supervisory experience preferred.
• Working knowledge of legal documents, formatting, table of contents, styles, and track changes.
• Ability to manage workflow and delegate assignments and projects.

Pay Details: $70,000.00 to $85,000.00 per year

Search managed by: Cheryl Jacobs

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.